Job summary
- Main area
- Finance
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 996-ICB-4623-24
- Employer
- NHS Derby and Derbyshire ICB
- Employer type
- NHS
- Site
- Scarsdale Hospital, Chesterfield
- Town
- Chesterfield
- Salary
- £22,816 - £24,336 pa, pro-rata
- Salary period
- Yearly
- Closing
- 14/08/2024 23:59
Employer heading
Finance Assistant
NHS AfC: Band 3
NHS Derby and Derbyshire Integrated Care Board (ICB) is the health statutory body for the Derby City and Derbyshire population. ICSs are partnerships of health and care organisations that come together to plan and deliver joined-up services and to improve the health of people who live and work in their area. Serving a total population of 1,053,000 with a budget of over £1.6 billion the ICB has a staff base of approximately 500 people.
At DDICB we are passionate about making diversity and inclusion part of our DNA. We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community. Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.
We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.'
Job overview
NHS Derby and Derbyshire Integrated Care Board (ICB) is responsible for commissioning health services for the population of Derbyshire; working closely with the local providers.
An exciting opportunity has arisen for enthusiastic and self-motivated individuals to join our financial services team for 1 full time and 1 part time basis.
The post holder will be responsible for the processing of invoices and ensuring suppliers are paid in a timely manner. Resolving internal and external enquiries requiring communication with all levels if colleagues, customers and suppliers.
You should have good interpersonal and computer skills, especially Excel. Have the ability to work on your own and as part of a team and meet challenging deadlines.
This role will give the successful candidate a broad range of experiences within the Financial Services team and provide a solid foundation for a career in finance.
1 x 37.5 hours / week
1 x 22.50 hours / week
The positions can be based at Scarsdale, Chesterfield or the council building, Derby.
Please confirm your preferences in the supporting information field on your application form.
Main duties of the job
- Review accounts payable invoices daily in the ledger workflow and forward to relevant staff for checking and approval and escalated as necessary to ensure prompt payment.
- Required to input and upload direct payments via invoice payment files.
- Monitor and clear the holding account for invoices received but not set up on the ledger.
- Carry out detailed system investigations then raise supplier set up requests on the ledger enabling suppliers to be paid.
- Review and process claims received from GP's.
- Promote the use of purchase orders within the organisation including resolving issues or supporting others to resolve issues.
- Raise accounts receivable invoices to customers.
- Ensure documented procedure notes are followed and that any errors to procedural guidance or need for updating is flagged to the line manager for communication to the Associate Director of Finance.
- Work closely with NHS Shared Business Services (SBS) to resolve service issues if and when they arise.
- Support the financial services team in other projects, as required.
Working for our organisation
At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.
Detailed job description and main responsibilities
Same as main duties of job above
- Review accounts payable invoices daily in the ledger workflow and forward to relevant staff for checking and approval and escalated as necessary to ensure prompt payment.
- Required to input and upload direct payments via invoice payment files.
- Monitor and clear the holding account for invoices received but not set up on the ledger.
- Carry out detailed system investigations then raise supplier set up requests on the ledger enabling suppliers to be paid.
- Review and process claims received from GP's.
- Promote the use of purchase orders within the organisation including resolving issues or supporting others to resolve issues.
- Raise accounts receivable invoices to customers.
- Ensure documented procedure notes are followed and that any errors to procedural guidance or need for updating is flagged to the line manager for communication to the Associate Director of Finance.
- Work closely with NHS Shared Business Services (SBS) to resolve service issues if and when they arise.
- Support the financial services team in other projects, as required.
Person specification
Values
Essential criteria
- Demonstrate the behaviours that underpin the ICBs core value of 'One Team'
Knowledge
Essential criteria
- Knowledge - Working knowledge of Microsoft Office including Word and Excel.
Desirable criteria
- Experience in using Excel functions and macros.
Communication Skills
Essential criteria
- Clear communicator with good writing, data entry and telephone skills.
- Ability to work effectively as part of a team.
Autonomy
Essential criteria
- Able to work on own initiative, organising and prioritising own workload to set deadlines.
Other
Essential criteria
- An ability to maintain confidentially and trust.
- Flexible approach to work.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jayne Mellor
- Job title
- Senior Finance Officer
- Email address
- [email protected]
If you have problems applying, contact
- Address
-
Recruitment Team
Derbyshire Healthcare NHS Foundation Trust
1st Floor Kingsway House (Entrance D)
Kingsway
Derby
DE22 3LZ
- Telephone
- 07900 135638
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