Job summary
- Main area
- Mental Health
- Grade
- NHS AfC: Band 3
- Contract
- 6 months (Fixed Term Contract or Secondment if currently employed by the NHS.)
- Hours
- Part time - 30 hours per week
- Job ref
- 383-OPC-5464-25-A
- Employer
- Derbyshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- St Andrews House
- Town
- Derby
- Salary
- £24,625 - £25,674 per annum, pro rata
- Salary period
- Yearly
- Closing
- 20/04/2025 23:59
Employer heading
Team Administrator (Memory Assessment Service)
NHS AfC: Band 3
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.
We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.
Job overview
The post-holder will:
- Provide, maintain and develop a high quality, administrative/secretarial support reflecting the professionalism of the Memory Assessment Service
- Provide a comprehensive secretarial service to the team including typing/word processing of letters, memos, minutes, reports and other routine correspondence.
- Work on their own initiative, as well as part of the wider Administrative Team and demonstrate a willingness to help others and be a key member of the team with responsibility for allocated tasks.
“It is Trust policy that for posts that are for a time limited period, applicants who are currently employed by an NHS organisation will only be appointed on a secondment basis and should have approval from their line manager this is possible before applying. Applicants who are not employed by an NHS organisation, will receive a fixed term contract. “
Main duties of the job
-
The post holder will ensure the delivery of a comprehensive high quality secretarial and administrative service to the Psychiatrists, Clinical Nurse Specialist, and the Memory Assessment Service (MAS) Team.
-
To coordinate appointments, booking rooms in a variety of settings across the county of Derbyshire, in both NHS Trust premises and external venues (to include DCHS premises, Derbyshire County Council premises, GP premises and other private settings).
- Register new referrals on SystmOne (EPR) for referrals received.
- To provide a comprehensive, high quality secretarial and administrative service to the Psychiatrists, Clinical Nurse Specialist, and the Memory Assessment Service Clinical Team. Tasks will include medical and general audio typing, preparing correspondence, word processing of letters, checking the accuracy of information prior to this being submitted to the relevant clinician for e-signing.
- To manage and prioritise own workload to meet strict deadlines. Required to work flexibly within the remit of the post.
Working for our organisation
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
Benefits include:
- Commitment to flexible working where this is possible
- 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years’ service
- Yearly appraisal and commitment to ongoing training
- Generous NHS pension scheme
- Good maternity, paternity and adoption benefits
- Health service discounts and online benefits
- Incremental pay progression
- Free confidential employee assistance programme 24/7
- Access to our LGBT+ network, BAME Network and Christian Network
- Health and wellbeing opportunities
- Structured learning and development opportunities
Detailed job description and main responsibilities
Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Person specification
Qualifications and Training
Essential criteria
- GCSE English Language or equivalent
- RSA III Typewriting/Word Processing or equivalent or demonstrable skills
- Proficient in Word, Access, Excel, PowerPoint and Publisher
Skills, Knowledge and Experience
Essential criteria
- Excellent communication skills and ability to convey information
Desirable criteria
- Knowledge of managing electronic diaries
- Recent and relevant administration experience
- Previous Experience of using NHS Patient Electronic Record
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Narinder Kaur
- Job title
- Acting Service Manager
- Email address
- [email protected]
- Telephone number
- 03001234018
- Additional information
For further information or for a site visit or chat please contact Narinder Kaur - Acting Service Manager or Maria Barrell - Flow co-ordinator on 0300 1234018.
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