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Job summary

Main area
Oncology
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (over 5 days 9-5pm)
Job ref
320-CDCS-3282
Employer
University Hospitals of Derby and Burton NHS Foundation Trust
Employer type
NHS
Site
Queens Hospital Burton
Town
Derby
Salary
£24,071 - £25,674 pro rata pa
Salary period
Yearly
Closing
26/11/2024 23:59
Interview date
10/12/2024

Employer heading

University Hospitals of Derby and Burton NHS Foundation Trust logo

Pathway Co-ordinator (Medical Secretary)

Band 3

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services.  The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds.  All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities.  This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification.  Reasonable adjustments under the Equality Act 2010 will be considered upon request.

If you require support/adjustment with your application please contact the recruitment team on  01332 788466

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for; 

Job overview

If you are looking for an interesting and varied role and would like to work as part of a friendly and busy team this could be the position you are looking for. 

A vacancy has arisen for the role of Pathway Co-ordinator within the Oncology Team at University Hospitals of Derby and Burton (UHDB).

We are looking for an enthusiastic and motivated team player with excellent communication & problem solving skills. You will require high levels of tact and diplomacy with the ability to prioritise your own workload effectively to enable day to day management. You will be working alongside a number of consultants and various other clinical staff. 

Main duties of the job

Working for a Team of Consultants, you will need to be an enthusiastic and motivated team player with excellent communication & problem solving skills. You will require high levels of tact, diplomacy with the ability to prioritise your own workload effectively to enable day to day management in a fast-paced environment.

You will need to have keyboard skills, audio typing proficiency, ability to work well in a team and have a pleasant disposition.

To administratively co-ordinate and support with the admin team within the department,  manage outpatient appointments, liaise with patients,  to ensure efficient patient pathways and supporting with training and development.

It is desirable that all applicants have a sound and thorough understanding of Meditech's functionalities and significant experience of its application within the outpatient environment.

You must also have a comprehensive understanding of outpatient administrative processes, and the Trust's Patient Access Policy.

Closing date of applications: 26 November 2024

Interview date: 10 December 2024

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

  • Development opportunities, both professional and leadership development
  • On-going support from recruitment to when you join our team and beyond.
  • Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

  • We see on average 4810 OP appointments a day.
  • We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
  • An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
  • Our hospitals admit an average of 195 emergency patients daily.
  • Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
  • We are one of only 7 Trusts nationally with more than 50 operating theatres.
  • We carry out more than 140 elective procedures each working day.
  • UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers

Person specification

Knowledge, training & experience

Essential criteria
  • A good standard of English to O level/GCSE (A-C grade) or equivalent
  • Ability to use various NHS systems
  • Ability to work independently and as part of a team
  • Experience typing clinical correspondence
  • Demonstrable experience as a secretary or within a secretary team/office
Desirable criteria
  • RSA III /OCR/ECDL qualification or equivalent knowledge and skills
  • Use of Meditech
  • experience as medical secretary/knowledge of medical terminology

Planning & Organising

Essential criteria
  • Able to prioritise work and escalate problems
  • Demonstrates experience of organising
Desirable criteria
  • Plan and organise own time with a flexible approach

Communication

Essential criteria
  • Good communication skills; excellent written and verbal
  • Ability to communicate routine information
  • Attention to detail

Employer certification / accreditation badges

No smoking policyArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStep into healthArmed Forces CovenantNational Preceptorship for Nursing Quality Mark 2024

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment. Please ensure that you had read the Job Description and Person Spec and that you meet the criteria before applying.

Documents to download

Apply online now

Further details / informal visits contact

Name
Belle Gait
Job title
Oncology Service Manager
Email address
[email protected]
Telephone number
01332 789438
Additional information

Nicky Moore - Medical Secretary

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