Job summary
- Main area
- System PMO
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 15 hours per week
- Job ref
- 320-TWS-1662-A
- Employer
- University Hospitals of Derby and Burton NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Derby Hospital
- Town
- Derby
- Salary
- £25,147 - £27,596 pro rata/pa
- Salary period
- Yearly
- Closing
- 18/07/2024 23:59
- Interview date
- 01/08/2024
Employer heading
System PMO Administrator
Band 4
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.
University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.
As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.
The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.
Join us and help make a real difference to our Trust.
Here’s more about the role and what we’re looking for;
Job overview
An exciting opportunity has arisen for an enthusiastic individual to join the system PMO team.
The post holder will be a motivated team player with excellent communication skills both verbally and written, along with exceptional problem solving and advanced organisational skills.
The post holder will be required to work independently using high level of initiative to manage and prioritise a busy workload independently without direct supervision.
You will have a broad range of administrative skills including:
- Knowledge and understanding of a range of secretarial or administrative procedures
- Ability to work independently and as part of a team
- Experience of using IT systems such as Outlook, Excel, Lorenzo and ORMIS
- Excellent organisational skills
Main duties of the job
Manages the administration support to the to the Programme Director, Provider Collaborative, the Director of System PMO and Improvement and the System PMO Transformation and Improvement Partner to facilitate the smooth running of the service.
Liaise effectively with all JUCD system partners ensuring that all queries are answered with skill, sensitivity and in a courteous and professional manner.
Efficient management of diaries of the JUCD PMO Transformation and Improvement team.
Typing correspondence, responses, presentations, and reports to support the PMO team using own initiative and judgement whilst ensuring accurate and timely despatch to relevant others.
Agenda preparation for system meetings and minute taking ensuring that typing and despatch of meeting minutes, and action logs are undertaken to agreed timescales and quality standards.
Leads on ensuring that face to face meetings have an appropriate venue, facilities and catering suitable for the purpose of the meetings as needed taking regard of costs, travelling and other resources.
Ensures all mandatory training is up to date and undertakes relevant training when required.
Closing date of applications: 18 July 2024
Interview date: 1 August 2024
Working for our organisation
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work
as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
Development opportunities, both professional and leadership development
On-going support from recruitment to when you join our team and beyond.
Staff benefits including employee assistance programme, discounted gym membership,
onsite fitness classes, car schemes
Key Facts:
We see on average 4810 OP appointments a day.
We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
Our hospitals admit an average of 195 emergency patients daily.
Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
We are one of only 7 Trusts nationally with more than 50 operating theatres.
We carry out more than 140 elective procedures each working day.
UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Detailed job description and main responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers
Person specification
Experience
Essential criteria
- Excellent written and verbal communication skills
- Previous NHS secretarial experience
- Experience with a high pressure and varied workload
- Experience using NHS software, including Lorenzo
- Understanding of medical terminology
- Understanding of the RTT process
Desirable criteria
- Previous experience of managing staff
- Audio Typing Experience
- Experience managing waiting lists
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Susan Whale
- Job title
- Director of System PMO and Improvement
- Email address
- [email protected]
- Telephone number
- 07385 343675
- Additional information
Tamsin Hooton - Director of Provider Collaborative Email: [email protected]
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