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Security

To ensure the management of the security staff to ensure the optimum safety of staff, patients, and visitors to site, adhering to all procedures and protocols.

Attend numerous operational, assurance and strategy security meetings.

Attend Fire Safety, Medical Gas, MDT, Project, and various other ad hoc meetings.

Manage and investigate security DATIX/Complaints and issues raised from PALS/Safeguarding teams, following the process, and taking the appropriate action required. These can be complex and sensitive issues that would require the upmost care when dealing with.

Manage Physical Security systems – Fences, lighting, locks, CCTV, access control systems, alarm monitoring.

Offer expertise in situations relating to terrorism, risk and crisis management and business operations.

Ensure workplace violence, theft and other security related incidents are investigated and reported thoroughly.

Monitor and audit all bodycam footages to ensure they fall in line with trust policy and procedures.

Ensure the Security Budget is managed efficiently.

To monitor and ensure that all Security training is up to date and documented.

To ensure that all security Health & Safety Risk Assessments are up to date.

Provide Security Assurance reports, attend all meetings relating to Security Assurance and present reports.

To Develop local solutions to security issues

To be one of the primary point of contacts for staff and the police.

Work closely with NHS local counter fraud specialists on incidents requiring joint working/or assurance.

Provide security advice and expertise to senior managers including directors and executive directors to ensure the trust meets its statutory obligations in respect to Security Management.

Completion of security rosters ensuring that the service is fully covered.

Log all security incidents using the Track Tik and Datix incident reporting system, pass on any relevant information to the rest of the team in the handover email addressed to the Security Department email address.

Keep police log numbers, security reports for police, contact police and security as and when required.

Be responsible for security of CCTV information and system checks should be performed daily at the start of your shift and any fault logs completed immediately as per the site instructions.

To create weekly reports using the TrackTik System.

Using the correct system, dispatch tasks to Security in a fair and timely manner.

ensuring that they have all the relevant and adequate information required to carry out the task.

To accurately record when all tasks are issued and completed by all Security and Police staff.

To report any problems or concerns relating to security staff activity

To record all complaints received accurately using the appropriate paperwork in accordance with the Departmental Policy

Monitor Closed Circuit Television (CCTV) for all Trust sites.

Report identified faults in security systems to Estates Department

Provide guidance and facilitate access to the CCTV system for the purpose of Police.

investigations in line with the Trust CCTV policy

Maintain CCTV logs in accordance with the Data Protection Act 1998

To ensure that emergency procedures e.g., major incident, are carried out in accordance with the departmental policy using the approved paperwork as logged in the Emergency Preparedness file.

Provide Security Assurance reports, attend all meetings relating to Security Assurance and present reports.

To participate in the recruitment and selection of security staff as required

To take an active role in the Health & Safety committee, promoting a positive health & safety culture, ensuring that all H&S legislation and policies are adhered to.

To monitor and respond to all Security Datix

Work closely with NHS local counter fraud specialists on incidents requiring joint working/or assurance.

Provide security advice and expertise to senior managers including directors and executive directors to ensure the trust meets its statutory obligations in respect to Security Management.

To develop and maintain relationships with external bodies to ensure that service delivery is aligned to required legislation and regulation.

To implement effective communication strategies and techniques to enable staff involvement and engagement in decision making.

Present complex recommendations for change to staff and other disciplines of staff: commitment to implementing service improvement and providing advice for implementation within the organisation.

Undertake team meetings to inform about change in working practice that may be complex and need persuasive skills to enable staff to engage.

To maintain effective communication within the departments / Directorate and with other Groups.

To maintain close and effective communication with key stakeholders to ensure the service is meeting expectations, complying with regulatory guidelines and service user needs are being met.

To communicate and convey information which can be complex or contentious to staff and key stakeholders.

To advise and influence others within the organisation in all matters relevant to the service provision and provide detailed advice to other disciplines of staff.

To ensure yourself and the Supervisory team are approachable and have the ability to deal with sensitive and confidential matters regarding Staff members, patients and visitors.

To attend Leadership and Management meetings as required.

To represent the Trust in external meetings relating to the services

To ensure that staff have Trust ID cards with access to areas appropriate for their role.

Helipad

To have a direct line of accountability to the Responsible Person

To support the Responsible person in the management of the Heliport and deputise for them as and when required.

To hold monthly meetings involving security staff, parking staff, and ED personnel to discuss safety concerns, incident reports, and improvement strategies from an operational perspective.

Parking

To ensure the delivery of a first class, patient, visitor, and staff focussed parking service. 

To ensure that any investigations into financial irregularities are undertaken promptly in line with procedures.

To order and maintain new equipment as required.

To ensure the routine maintenance of pay and display machines as required.

To constantly review and modify the parking service in line with changing priorities and circumstances within the Site, ensuring the most effective provision of service possible, according to the individual circumstances prevalent at any time. 

To participate in the recruitment and selection of Parking Services staff as required

To ensure that a process is in place that manages staff parking permit applications, appeals, and regular review to ensure that staff still meet the criteria to have one in line with policy.

To line manage a facilities officer who manages the staff car park permit process as well as the Trust ID Cards Production and Swipe Access Facilitation.

Grounds

Ensure processes are in place so that the Grounds Supervisor maintains service records for all vehicles and equipment used by the grounds staff.

Ensure records are kept for all staff who are permitted to drive UPHNT vehicles.

If required, driving all of the vehicles used by the UPHNT and related organisations within the legal limits of the licence groups held.

To ensure grounds staff are trained in all health & safety procedures related to their roles.

To ensure that any on-site contractors are monitored.

To participate in the recruitment and selection of Grounds staff as required.