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Trosolwg o'r swydd

We are looking for an enthusiastic member of staff to join our existing secretarial team within the Anaesthetic Department to cover maternity leave for a fixed term. 

This post is 21 hours per week working either  9am to 2:15pm Monday to Thursday  or  9am to 4:30pm Monday ,Tuesday, Wednesday. at the candidates preference. 

we are looking for someone with proven admin experience who is willing to audio type and be able to provide excellent communication skills working within a multidisciplinary team.  We will provide training for each area of work along with an overview of our unique CLW rota system.

Experience of using Microsoft applications would be advantageous.  We would expect the candidate to have proven relevant experience of working in a similar role.

If you are a good communicator and can work both independently and as part of team we would like to hear from you.

Prif ddyletswyddau'r swydd

• To support the College Tutor with Junior Doctors and all associated admin tasks. 
• To support the Medical Student Lead and undertake all associated admin tasks.
• To type clinical and non-clinical correspondence and reports .
• To process leave on CLW Rota to include the allocation of allowance for Consultants and Trainees.
• To undertake any in-house course administration where admin support is requested.
• To use the relevant IT systems to transfer medical records, input clinical letters as required.
• To undertake a variety of office duties.
• To comply with the Trust’s Patient Access Policy and Standard Operating Procedures.
• To ensure that all results/reports/ correspondence are filed in the case notes in line with Health Records standards.
• Escalate to the Admin Team Leader any anomalies or concerns.
• To answer telephone enquiries in an efficient manner.
• To identify areas for service improvement and support implementation.
• To order and maintain adequate stationery supplies.
• To provide cover for the other members of the secretarial and administration team, as required.
• Assist with telephone enquiries in courteous and helpful manner.
• Liaising with medical staff and other departments as necessary.
• Tracering Medical case notes .

Gweithio i'n sefydliad

The Anaesthetic Department is part of the Surgical Team which includes Intensive Care, Peri-operative Care and Pain Management.

This is a busy department and the secretarial team is key to ensure things run smoothly and efficiently. 

It is therefore imperative that each member of the team works well under pressure and as a team player but equally as important that they are able to work independently and prioritise workload effectively.

One of the main rewards of this role is knowing you have made a difference and enhanced a patient’s experience.

This role is a great training opportunity in order to progress your career.