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Detailed job description and main responsibilities

 Communication and working relationships

• Provide an appropriate personal response which will frequently be of a complex nature i.e. not simply a matter of choosing from a range of straightforward responses, and recognise when referral to a clinical nurse specialist is appropriate.

Planning and organisation

• Responsible for the co-ordination of updating policies across the trust
• Requirement to frequently re-prioritise workload to suit the needs of the service, re-adjusting plans as necessary; this will also involve the re-allocation of work to the Administration Support. Reorganisation of working practices
• To plan and ensure that all new staff undergo an effective induction programme and book in external visits they require
• Co-ordinate annual and study leave requests for the team in order to ensure continuity of service
• Organise a range of meetings, book venues, produce agendas and take minutes for all the IP&C nurses and the DIPC
• Organise annual audit dates, then produce data with the information gained by the IP&C team
• To undertake project work as required by the Lead Nurse/DIPC

Responsibility for patient and client care

• This role will have contact with patients, carers or relatives, providing non-clinical advice, e.g. conversations over the phone, face to face, directing patients to the correct areas

Responsibility for supervision, leadership and management

• Line management of the Administration Support, undertake HR duties such as recruitment, sickness, absences, appraisals and work allocation
• Delegation of day to day work load of the Infection Prevention & Control team to ensure the workload is equally distributed
• To provide developmental training opportunities for administration and clerical staff member
• Responsible for reporting health and safety issues to Lead Nurse
• Responsible for ensuring staff in IPC assess their work stations
• Line manage A&C staff with regard to sickness, HR, absences and work allocation

Information technology and administrative duties

• Responsible for the provision of an efficient administrative service to the Infection Prevention & Control team in order to ensure a high-quality delivery of the services
• To produce detailed reports which will include complex data analysis
• Undertake the pay roll return for the whole department
• Undertake full range of secretarial duties for the IP&C team and Director of Infection Prevention and Control (DIPC) including diary management
• Act as secretary to the decontamination assurance group and the infection prevention and control group
• Administrator on ICON for the Infection Prevention & Control Team. Manage and maintain infection prevention and control page on ICON to ensure it is up to date and user friendly
• Develop, maintain and monitor databases for in- house audit and surveillance purposes producing reports using Excel

Responsibility for finance, equipment and other resources

• Be responsible for purchasing equipment and stationary supplies on the TSDFT systems, ensuring the IP&C team is adequately stocked
• Assist the Lead Nurse in the economical use of resources

Policy and service development

• Responsible for the co-ordination of updating policies across the trust
• Proposes changes to operating practice within the department
• Manage infection prevention and control resources to ensure they are up to date with current government guidance (Policy monitoring)

Responsibility and accountability

• Participate in annual Personal Development Review
• Keep knowledge and skills up to date specifically in relation to microbiology and infection control technologies
• Contribute to and work within a safe working environment, specific roles of fire officer and first aider