Job summary
- Main area
- Personal Assistant
- Grade
- NHS AfC: Band 4
- Contract
- Permanent: Requirement to be flexible & work in line the ADNPP's requirements
- Hours
- Part time
- Flexible working
- Home or remote working
- Job ref
- 388-6109335-A&C
- Employer
- Torbay and South Devon NHS Foundation Trust
- Employer type
- NHS
- Site
- Torbay Hospital
- Town
- Torquay
- Salary
- £25,147 - £27,596 Per Annum Pro Rata
- Salary period
- Yearly
- Closing
- 07/07/2024 23:59
Employer heading
PA to Associate Director of Nursing & Professional Practice (ADNPP)
NHS AfC: Band 4
Job overview
We are seeking a motivated and enthusiastic individual to join our Medicine and Long-Term Conditions service as a Personal Assistant. In this role, you will provide managerial and administrative support to the Associate Director of Nursing & Professional Practice (ADNPP).
As a personal assistant to the ADNPP, you will be responsible for delivering a comprehensive range of support services. The ideal candidate will possess the necessary skills and ability to work independently, effectively manage their own workload, and promptly address the needs as they arise. Additionally, candidates should hold a NVQ in Administration (or equivalent experience) and have achieved GCSE's in Maths and English with a Grade C or above.
If you are looking for a new challenge and are eager to contribute to a team dedicated to making a positive impact, then this role presents an excellent opportunity for you. The position requires flexibility, with a part-time contract of 18.5 hours per week.
Main duties of the job
The ADNPP is accountable to the Chief Nursing Officer and plays a crucial role in providing professional leadership to the Trust's core services and are responsible for ensuring that national and local standards are met. Additionally, the ADNPP collaborates closely with System Directors to ensure oversight of Quality and Safety, Performance, and Finance within their respective areas of control.
To effectively carry out their responsibilities, the ADNPP works closely with System Director PAs, as well as operational and clinical teams within each ISU.
You will:
- provide a professional secretarial and administrative service to enable the ADNPP Professionals and their teams to work efficiently, and assisting with the management of their time and workload.
- act as the first point of contact for the ADNPP and deal with queries and messages confidently and sensitively, taking appropriate actions and ensuring confidentially at all times
- Support development of new ways of working that deliver Trust objective
Working for our organisation
We prioritise caring, commitment, inclusivity, and quality. We value solutions and strengths, promoting outside the box thinking and embracing innovation and change for improvement. If you align with our values and vision, and are passionate about meaningful work with people, you could be a valuable addition to our team.
Joining us means working in one of the most picturesque parts of the UK, with a high quality of life. Whether you prefer the coast, white-water rafting, moorland treks, or connecting with nature, it's all easily accessible from your doorstep.
Detailed job description and main responsibilities
- Undertake effective diary management, prioritising diary commitments on behalf of the ADNPP on a daily basis. Manage incoming correspondence and e-mails, including that of a confidential and sensitive nature, exercising independent judgement in order to initiate appropriate action
- Organise regular committees and group meetings. Manage agendas and papers for meetings and take accurate minutes as required
- Communicate and liaise effectively with external agencies, visitors and the local disciplines as directed and required on a range of complex and sensitive topics
- Manage incoming telephone calls and enquiries and ensure appropriate action is taken
- Provide occasional support to other senior managers and Executive Directors
- Organising meetings, distributing agendas and taking minutes
- Organisation of meetings/events across specialities /organisations
Person specification
Qualifications and Training
Essential criteria
- Recognised secretarial/administrative qualifications.
- NVQ in Administration or equivalent experience
- RSA 3 or equivalent keyboard qualifications
- GCSE in English and Mathematics Grade C (or equivalent) minimum
Desirable criteria
- Sound knowledge of Microsoft Office packages
- Audio typing skills
Knowledge and Experience
Essential criteria
- Recent experience in senior office administrative/secretarial role
- Able to use Microsoft Outlook and effectively manage executive diaries and prioritise meetings on a daily basis
- Taking minutes of formal meetings
- Highly motivated, flexible and enthusiastic with excellent organisation and secretarial skills
- Ability to work on own initiative and under constant pressure
Desirable criteria
- Recent experience of working in the NHS
- Good overview of NHS Organisation and management
- Experience of working with Directorate or Managerial Level
Specific Skills
Essential criteria
- Proven ability to provide a high quality of secretarial and administrative support
- Organising Meetings
- Ability to work unsupervised and prioritise own workload to competing demands
Desirable criteria
- Organising Events
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Tracey McKenzie
- Job title
- ADNPP - Medicine & Long Term conditions
- Email address
- [email protected]
- Telephone number
- 07891 468962
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