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Detailed job description and main responsibilities

Responsibility and Accountability

To maintain and update the Trusts Research Information Systems, namely Edge; including (but not limited to) entering new project information, updating records, running routine and ad hoc queries, preparation of standard, and ad hoc reports for internal and external purposes, and supporting development of the system where required.

Input and extraction of complex and detailed information into Edge from research protocols and study finance information, and analysis and validation of data.

To coordinate the initial registration of research projects in liaison with the R&D Management Team, supporting the ongoing monitoring and tracking of each research project through to completion in accordance with Trust Policies and Procedures.

To reconcile data received from external and internal bodies with the R&D database and follow up any queries

To compile and prepare management reports for members of the R&D Department on a regular and ad hoc basis

To facilitate the production and retrieval of information required for annual reporting processes

To be responsible for all relevant information being available for the completion of data returns to the National Research Networks etc.

To support the completion of returns as required by the Department of Health and Social Care, or NIHR etc; and to follow up any queries arising from the returns.

Ensures research financial information is processed in accordance with research procedures in order to provide information to the finance team, Information and Finance Officer and R&D Director; through completion of own work and through the coordination of the work of R&D Administrator.

Inputs research finance information into Edge- identifying discrepancies and raising queries with relevant personnel.

To initiate and maintain a rolling programme of Edge audits (housekeeping reviews) on behalf of the Trust in accordance with internal/external reporting requirements.

Organise accurate record keeping with regards to archiving of research studies; and assisting with maintenance of effective filing & retrieval systems with archiving of this information/ data (hard and electronic)

Organise and disseminate newsletters and other literature and information as appropriate.

To oversee work undertaken by other staff on behalf of the R&D Office.

To manage recording of sick leave, annual leave and department time sheets as appropriate.

Undertake and deal with R&D correspondence including copy of reports, arranging meetings, including fixing dates, venues, preparing agendas and arranging refreshments, taking minutes, typing and preparing grant applications, study proposals, SOPs and manuscripts for publication.

To provide a comprehensive, efficient and effective administrative service to the Director of Research and Development, R&D Management Team and the Information and Finance Officer. To organise effectively the R&D Departmental office, dealing with telephone enquires taking messages or redirecting as appropriate

Undertake basic clerical duties such as typing, photocopying etc.

Arranging appointments, meetings and maintaining diaries for the R&D Management team.

To book travel and accommodation for R&D staff and book venues and arrange catering for R&D meetings, conferences, seminars and courses as required

Assist Information & Finance Officer, R&D Manager and Director with day to day management of the Trust’s research portfolio and production of project summaries for R&D meetings as and when required.

To maintain R&D controlled documents (SOP’s, policies, procedures and guidelines) in line with the UK Policy Framework for Health and Social Care Research and other regulatory requirements

To support the Information & Finance Officer and R&D Management Team with the development and maintenance of the Trust R&D web page (Intranet & Internet).

To liaise with HRA / REC administrators, other host organisations, sponsors and researchers as appropriate and obtain any documents a required for the research governance process.

To coordinate and organise R&D publicity events, training days, courses, workshops, seminars and conferences

To keep him/herself informed about developments and best practices in his/her areas of activity and to apply such information to the benefit of the Service as appropriate.

Undertake all aspects of work to a high standard of quality and presentation.

Participate in flexible working arrangements to ensure that the needs of the R&D Department are met.

Undertake any other duties at a level consistent with the grade of post, as delegated by the R&D Management Team and Information and Finance Officer