Job vacancy: Procurement Supervisor, Torbay and South Devon NHS Foundation Trust, Torquay

Job summary

Main area: Supervisor
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week (Mon-Fri)
Job ref: 388-6435307-A&C

Employer: Torbay and South Devon NHS Foundation Trust
Employer type: NHS
Site: Pharmacy level 2
Town: Torquay
Salary: £22,816 - £24,336 per annum
Salary period: Yearly
Closing: 26/07/2024 23:59

Procurement Supervisor

NHS AfC: Band 3

Detailed job description and main responsibilities

Undertake efficient and cost-effective processing (including through EDI) of orders and other documentation relating to ordering and receipt of pharmaceutical and pharmacy-supplied items according to current NHS CMU contracts and other negotiated agreements.
Oversee efficient ordering and stock control of all stationery, uniforms and other consumables.
Ensure prompt receipt and unpacking of goods received, processing of appropriate documentation, and accurate recording of all necessary details to ensure continuity of supply
Ensure accurate and timely processing of all invoices arising from the purchase of pharmaceuticals and other pharmacy related goods. Investigate errors and differences in pricing promptly and effectively, advising the Operations Manager of any substantial price differences or unresolved problems.
Provide support to the Pharmacy Operations Manager in the management of the pharmacy EDS computer system and in the development of the software, including modification of files, implementation of enhancements and basic maintenance of ‘back-up’ systems and hardware e.g. printers.
Support the use and further develop ordering via EDI e.g. by creating trader partners and inputting EAN codes.
Manage effective systems for the introduction of new drugs and for reducing the range and level of non-formulary items held in stock. Keep the EDS system up-to-date with changes

Person specification

shortlisting

Essential criteria

Good general standard of education ( at least a C in Maths and English)

Desirable criteria

Pharmacy experience
Purchasing experience

Experience

Essential criteria

Hospital Pharmacy Experience
Experience of computerised stock-control ordering systems

Desirable criteria

Experience and understanding of dealing with commercial in confidence information
Substantial proven hospital pharmacy experience

Qualifications

Essential criteria

Good general standard of education to GCSE level including at least a grade C in Maths and English
Able to complete a BTEC Level 2 certificate in the principles and practice for pharmacy support staff or equivalent
Knowledge of procedures to NVQ 3 or equivalent, relevant certification or equivalent experience, skills and knowledge

Desirable criteria

Advanced ECDL or equivalent qualification

You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.

If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.

IMPORTANT INFORMATION

We reserve the right to close vacancies early if we receive a high volume of applications. Please apply promptly
Please read the job description and tailor your application to reflect the role
Correspondence will be via Trac, text and email. Please check your email and Trac account regularly.
Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band
If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion
It is your responsibility to assist us in the timely receipt of appropriate references

The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.