Crynodeb o'r swydd
- Prif leoliad
- Administration
- Gradd
- NHS AfC: Band 3
- Contract
- Parhaol
- Oriau
- Llawnamser - 37.5 awr yr wythnos
- Cyfeirnod y swydd
- 405-24-AC325EBS
- Cyflogwr
- Dorset County Hospital NHS Foundation Trust
- Math o gyflogwr
- NHS
- Gwefan
- Trust HQ
- Tref
- Dorchester
- Cyflog
- £22,816 - £24,336 Per Annum
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 07/07/2024 23:59
- Dyddiad y cyfweliad
- 15/07/2024
Teitl cyflogwr
Administration Assistant
NHS AfC: Band 3
Outstanding Care, Outstanding Careers
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Trosolwg o'r swydd
An exciting opportunity has arisen within the Chief Executives Office at Dorset County Hospital to provide efficient and effective administration support to the Team of Personal Assistants.
The successful candidate will be highly organised, motivated and able to work to deadlines in a busy office environment as part of a larger team.
We are a Trust that celebrates diversity and we are committed to creating an inclusive environment for all employees. We would welcome applications from people in groups which are under-represented in our organisation.
Prif ddyletswyddau'r swydd
The post holder will:
- Manage time effectively to meet deadlines and maintain high standards of efficiency within the role and department;
- Manage the diaries of the Executive Directors ensuring work is organised, co-ordinated and prioritised accordingly in the absence of the Executive Assistants;
- Plan and organise a range of formal meetings including liaising with staff across the Trust and external agencies;
- Be responsible for maintaining the Trust Boardroom electronic diary as required;
Gweithio i'n sefydliad
The Team comprises of 4 Executive Assistants and Business Manager and we are looking for someone who is a team player and will complement the team .
This role will give the successful candidate the opportunity for development into the Executive Assistant role.
We are a Trust that celebrates diversity and we are committed to creating an inclusive environment for all employees. We would welcome applications from people in groups which are under-represented in our organisation.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
- The post holder will be required to deliver an effective and efficient personal administration function to the Chief Executive Office.
- The post holder will be responsible for receiving telephone calls, emails and responding efficiently and promptly to queries, either personally; by re-directing to the appropriate person/department; or taking a message, and ensuring that appropriate priority is given to urgent enquiries/matters;
- To open, sort/redirect and prioritise incoming post for the manager, as appropriate
- To assist and provide cover for Personal Assistants within the team during busy periods, sickness absence and annual leave.
- The post holder will be required to undertake a range of administrative support to the wider members of the team within the Executive Director’s portfolio;
- To develop and maintain an accurate and current filing system;
- To draft letters and other documents for approval/amendment by the manager. To word-process (audio/copy-typing) and/or prepare a range of other documents, some of which maybe of a confidential/sensitive nature (e.g. reports, business cases, procedures, spreadsheets or presentations);
- The post holder will be expected to plan and organise a range of meetings liaising with staff across the Trust and wider system partners;
- To prepare/draft meeting agendas and supporting paperwork, as appropriate, ensuring that this information is circulated to the relevant individuals in good time;
Manyleb y person
Education, Qualifications & Training
Meini prawf hanfodol
- Educated to GCSE level or equivalent including English at Grade C or above.
- RSA III in word-processing or equivalent qualification (or equivalent level of skill).
Knowledge & Experience
Meini prawf hanfodol
- Recent experience in an administration role within a Public Sector setting
- Experience of working with computer systems, to include Microsoft Office, Word and Excel in a working environment.
- Experience of working with a range of staff at all levels.
Skills & Abilities
Meini prawf hanfodol
- Comprehensive knowledge of secretarial, administrative and operational procedures.
- Evidence of effective communication skills both written and oral.
- Evidence of proven organisational skills with the ability to plan and prioritise work to meet own and departmental deadlines.
Meini prawf dymunol
- Evidence of Windows, dictation and audio-typing skills.
- Evidence of ability to work as part of a team and autonomously, with minimal supervision.
- Evidence of ability to make decisions within defined boundaries.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Jonquil Williams
- Teitl y swydd
- Business Manager to CEO
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 01305 254634
Rhestr swyddi gyda Dorset County Hospital NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector