Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 153-ME03435
- Employer
- University Hospitals Dorset NHS Foundation Trust
- Employer type
- NHS
- Site
- University Hospitals Dorset NHS Foundation Trust
- Town
- Poole
- Salary
- £25,147 - £27,596 .
- Salary period
- Yearly
- Closing
- 01/08/2024 23:59
Employer heading
PA to Consultant Physicians
Band 4
As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
Job overview
University Hospitals Dorset NHS Foundation Trust is seeking to appoint a Personal Assistant to support the Consultant Physicians.
The post-holder will work within a secretarial team across Poole Hospital and Bournemouth Hospital sites.
Provide high level support for the patients, carers, healthcare professionals and all other agencies and GP surgeries that make contact with the Older People’s Service.
To produce letters and other documentation as generated by the Consultant Physicians and Specialist Nurses within the Older People’s Service.
Base Location : Poole and Bournemouth
Interview Date: TBC
Main duties of the job
To provide development and training for the support secretarial team members within Older People's Services.
To provide a full PA support to the Consultant Physicians and specialist Nursing Teams within Older People's Services.
Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
There is a planned move for this service anticipated during XXX (season) 202x, when this role and base of work will relocate to xxxx site. Upon relocation of the role/service, excess mileage allowance / reimbursement will not apply, and any travel between the postholder’s home and work base will be classified as a commute. Any other changes unrelated to this, will be handled in line with Trust/National terms and conditions.
Detailed job description and main responsibilities
· Provide high level support for the patients, carers, healthcare professionals and all other agencies and GP surgeries that make contact with the Older People’s Service.
· Provide a full PA support service to the Consultant Physicians and Specialist Nurses within the Older People’s Service.
· Assist with the processing of clinical correspondence (e.g. Outpatient Clinics)
· To produce letters and other documentation as generated by the Consultant Physicians and Specialist Nurses within the Older People’s Service.
- To identify and communicate potential shortfall of clinical cover within the service to ensure that appropriate action can be taken by the service lead to avoid/minimise service disruption.
- To manage cancelled clinics by following the correct procedures, ensuring minimum disruption to patients and the Outpatients Department.
- Update and record patient information on clinical systems.
- To organise and manage archiving of clinical and corporate records in line with Trust procedures.
Person specification
Qualifications
Essential criteria
- GCSE or equivalent in English and Maths
- Vocational level 3 or equivalent experience in relevant field
Technical Skills Competencies
Essential criteria
- Computer literate with word processing experience
- Proven diary management Skills
- Audio typing
- Touch typing
- Minute taking skills
Experience
Essential criteria
- Experience as working as a Medical Secretary
Desirable criteria
- NHS Administration experience
Knowledge
Essential criteria
- Understanding of secretarial procedures
- Understanding of MS Word
- Medical terminology
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Lawrence Roach
- Job title
- Operational Support Manager
- Email address
- [email protected]
- Telephone number
- 0300 019 3662
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