Job summary
- Main area
- Clinical Team Secretary/Administrator
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Part time
- Home or remote working
- Job ref
- 346-CORP-082-24
- Employer
- Tees, Esk and Wear Valleys NHS Trust
- Employer type
- NHS
- Site
- West Park Hospital (hybrid working)
- Town
- North Yorkshire, Durham, Darlington, Teesside, York & Selby
- Salary
- £22,816 - £24,336 pro rata, per annum
- Salary period
- Yearly
- Closing
- 09/07/2024 23:59
Employer heading
![Tees, Esk and Wear Valleys NHS Trust logo](https://static.trac.jobs/employer-logos/183.png)
Mindfulness Team Secretary
NHS AfC: Band 3
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care —our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We’re committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won’t rest until everyone in our region has the mental health care they need, to lead their best possible life.
Job overview
An exciting opportunity has arisen for a part-time Team Secretary/Administrator to work within TEWV Mindfulness Team and will be working from home.
The TEWV Mindfulness Team work with service users and carers in county Durham and Darlington, Teesside, North Yorkshire, York and Selby as well as with health and social care staff across the north of England. We are a registered national training centre for Mindfulness Based Cognitive Therapy Teacher training.
The team is a busy working environment and will involve dealing with staff, other professionals, other agencies, patients, and carers. The main responsibilities of the role will be to provide full administrative support to the multi disciplinary team and to work alongside a full time Team Secretary colleague. Excellent written and verbal communication skills are essential as well as the necessity to maintain confidentiality. Ability to show initiative, work from home and be a team player are essential.
Main duties of the job
General administration, use of patient record system, confidence in the use of a number of systems (e.g. Microsoft Teams, Exel, Word, PowerPoint, Outlook, Publisher). Clear written and verbal communication with patients, carers, colleagues, professionals and other agencies that contact the team by phone and email. Ability to be flexible in your work and be able to prioritise the important tasks and requests from the team.
Working for our organisation
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care —our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We’re committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won’t rest until everyone in our region has the mental health care they need, to lead their best possible life.
Detailed job description and main responsibilities
The main responsibilities of the role will be to provide full administrative support to the clinical multi-disciplinary team. Excellent communication skills are essential as well as the necessity to always maintain confidentiality.
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
Please contact Team manager for further information
Person specification
Qualifications
Essential criteria
- • Diploma/NVQ Level 3 in Business Administration or equivalent (or willingness to achieve within an agreed timescale)
- • ITQ Level 2 or equivalent or willingness to work towards
- • Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above
Experience
Essential criteria
- Significant administrative experience
Desirable criteria
- administrative experience in a clinical environment.
- Experience of participation in service and quality improvement initiatives
- Experience of supervising/training junior administrative staff
- Experience of handling monies and working within financial guidelines
essential
Essential criteria
- Comprehensive knowledge of administrative procedures and the ability to undertakeassociated tasks ensuring adherence to defined procedures and guidelines
- Comprehensive knowledge of MicrosoftOffice applications (Word, Excel and Outlook)
- Understanding of confidentiality and theassociated legal and policy requirements
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jo Cromarty
- Job title
- Team Manager
- Email address
- [email protected]
- Telephone number
- 07775 113440
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