Job vacancy: Systems, Reporting and Subsidiary Finance Assistant, North Tees and Hartlepool NHS Foundation Trust, Stockton-on-Tees

Job summary

Main area

Finance

Grade

NHS AfC: Band 3

Contract

Permanent

Hours

Full time
Flexible working

37.5 hours per week

Job ref

345-FIN6460146-A

Employer: North Tees and Hartlepool NHS Foundation Trust
Employer type: NHS
Site: University Hospital of North Tees
Town: Stockton-on-Tees
Salary: £22,816 - £24,336 pro rata per annum
Salary period: Yearly
Closing: 02/08/2024 23:59

Systems, Reporting and Subsidiary Finance Assistant

NHS AfC: Band 3

We are on a continuous journey of improvement and transformation , however our main priority is, and always will be, providing safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. If you share our passion then apply for this opportunity and help us make our patients’ experience the best it can possibly be.

With a budget of around £365m, three hospitals and 5,500 staff, North Tees and Hartlepool NHS Foundation Trust provides hospital-based services to the population of Hartlepool, Stockton on Tees and parts of East Durham and Sedgefield as well as community, therapeutic and screening to a wider population across Durham and Teesside.

Detailed job description and main responsibilities

To assist with the completion and production of departmental returns and reports including those for submission to NHS England, Audit and organisation management with support from the Deputy Systems, Reporting and Subsidiary Accountant.

To assist in the production of working papers throughout the year for internal and external audit.

To ensure that departmental standards and agreed deadlines are met and to produce high quality working papers for all work produced.

Able to input data with accuracy including journals, financial feeders and maintaining databases.

Assist with the production and maintenance of annual budgets, ensuring budgets reflect service requirements.

Responsible for the input of journals as part of month end and year end closedown, as directed by the Deputy Systems, Reporting and Subsidiary Accountant.

They will play a key part in maintaining the departments intranet site, providing useful and easy to access information for service users, ensuring that all information is regularly reviewed and updated. They will liaise with financial management to understand feedback from service users to continuously improve the site to ensure that departmental reputation is improved and maintained.

Support in creating and circulating the department’s annual reporting timetable and they will monitor compliance to this timetable.

Assist the Deputy Systems, Reporting and Subsidiary Accountant with the collation and production of agreement of balances working papers, returns and resolving any queries which may arise.

Responsible for actioning debtors invoice request within timeframes set, facilitating the collection of cash to support the Groups cash flow and liquidity.

Action procurement requests on behalf of the department as directed.

Maintain and process Oracle user requests.

Assist with queries raised by users in relation to Oracle Procurement orders.

To provide cover and support for other financial services teams as and when required.

To perform any other duties as may be delegated from time to time.

The post holder will be required to assist in the maintenance of the financial ledger including actioning user changes, generating reports and general housekeeping.

The post holder will assist with the maintenance of the authorised signatories database, ensuring the appropriate documentation is completed and maintained for audit purposes.

Carries out surveys from users linked to the departments intranet site and proposes actions on feedback received.

Person specification

Qualifications

Essential criteria

5 GCSEs A*-C or equivalent demonstrable experience
NVQ 3 or equivalent experience

Desirable criteria

AAT Intermediate Level or demonstrable experience

Experience

Essential criteria

Excellent knowledge and experience in using Microsoft Windows and Microsoft office applications

Desirable criteria

Experience of working within in a busy finance department
Familiar with Oracle Cloud based applications

Knowledge

Essential criteria

Ability to provide and receive financial information to/from financial and non- financial staff orally, in writing or electronically in a professional manner

Skills

Essential criteria

Maintain effectiveness when faced with change
Able to identify problems and their causes
Effective communicator both verbally and in writing
Able to deliver a high level of satisfaction to customers
Demonstrate interpersonal skills
Be numerate
Able to plan and manage time effectively
Have high work standards
Able to work with a high level of accuracy
Ability to meet deadlines
Ability to input into and interrogate the finance general ledger to obtain standard and ad hoc reports

Management/supervision

Essential criteria

Good team player able to contribute effectively to the achievement of shared objectives
Flexible attitude to meet the needs of the service alongside working to agreed timescales on individual pieces of work

Communication

Essential criteria

Must have excellent verbal and written communication skills

Finance and physical resources

Essential criteria

Ability to work under pressure and flexibly to deal with changing priorities and tight deadlines
Must have good organisational skills

Please check your email address on a regular basis as applicants invited to attend an interview will be notified via this method.

As part of our recruitment process, you will be required to undertake pre-employment screening:
Disclosure and Barring Scheme (previously Criminal Records Bureau)
Where a post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it may be necessary for a submission for Disclosure to be made to the Disclosure and Barring Scheme to check for any previous criminal convictions. Should you require a copy of the Trust's Disclosure and Barring Service Policy, please contact a member of the recruitment team on 01642 624023.

It is the policy of North Tees and Hartlepool NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost for their DBS certificate. The method of payment for this is via salary deduction from your first month's pay on commencement with the Trust.

Please note the essential qualifications required for the post outlined within the Person Specification. You are required to hold and provide evidence of the necessary qualifications for the post at interview should you be shortlisted.

For any new employees commencing employment with North Tees and Hartlepool NHS Foundation Trust , you will be subject to satisfactory completion of a 6 month probationary period. Please note that internal applications and individuals that are appointed to fixed term appointments of less than 6 months duration are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or a bank member of staff).

As part of our pre-employment screening process, all applicants are required to provide references covering their last three years employment history. Applicants are requested to ensure e-mail addresses for all referees are included on their application form. Personal references are not acceptable.

If the hours advertised for the post are up to full time (37.5 hours per week), applications are still welcomed from individuals who may be seeking to work less than full-time hours and all requests will be considered in line with the post being appointed to for the successful applicant.

North Tees & Hartlepool NHS Foundation Trust operates a No Smoking Policy.

If you experience any technical difficulties applying for this post please contact a member of our recruitment team on 01642 624023 quoting the vacancy reference.

Equal Opportunities

The details in the Monitoring Information section of your application will be used for monitoring our recruitment process and will not be seen by the interview panel. The information you give will be treated in the strictest confidence. To meet its commitment to promoting equality of opportunity, the Trust’s policy is that individuals will be recruited, trained and promoted according to ability and job requirements only. As such we welcome your application irrespective of your gender, race, disability, colour, ethnic or national origin, and nationality, and marital status, responsibility for dependants, religion, trade union activity and age.

Disability

The Trust gives full and fair consideration to applications for employment received from disabled people. We are a “Positive about Disabled People” employer, and we hold the ‘two ticks’ Disability Symbol, which is a recognition given by Jobcentre Plus to employers who have agreed to meet five commitments regarding the recruitment, employment, retention and career development of disabled people. If you have a disability, which makes it difficult for you to complete our application form, please do not hesitate to contact the recruitment team on 01642 624023.

Armed Forces Covenant

As a supporter of the Armed Forces and an employer of Reservists, North Tees and Hartlepool NHS Foundation Trust are proud to be a signatory of the Armed Forces Covenant, which is a promise by the nation to ensure that those who serve or who have served in the UK Armed Forces (and their families) are treated fairly.

We recognise that reservists and veterans bring a variety of transferable skills and qualities to our workplace, developed through their military careers. Our commitment to supporting the Armed Forces Community has been recognised through the Armed Forces Covenant as a Silver Employer.

What does this mean?

We proactively demonstrate our forces-friendly credentials within our recruitment and selection processes, by having a Guaranteed Interview Scheme for those indicated as part of the Armed Forces Community. We engage with our local and regional Career Transition Partnership representatives and are a member of Step Into Health. We employ veterans and reservists from differing branches of the Armed Forces and actively promote our positive policies for the Armed Forces Community, including our Special Leave policy. We advocate support for defence people issues, including facilitating easier access to Healthcare Services for our patients within the AF Community. We have supported employees through Reservist training, through additional leave for their training and ongoing support under our Special Leave policy.