Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- 30 hours per week (8am-4pm, Tuesday to Friday. (Part time, 22.5 hours per week, 8am - 4pm Tuesday to Thursday would be considered.))
- Job ref
- 150-SN0128-CSS-A
- Employer
- Sussex Community NHS Foundation Trust
- Employer type
- NHS
- Site
- Brighton General Hospital
- Town
- Brighton
- Salary
- £22,816 - £24,336 per annum/pro rata
- Salary period
- Yearly
- Closing
- 15/07/2024 23:59
Employer heading
Immunisation Service Administrator
NHS AfC: Band 3
Job overview
An opportunity has arisen for a Band 3 Immunisation Administrator to join our 0-19 aged Sussex Immunisation Service.
The SCFT Sussex Immunisation Service vaccinates children in schools and clinics across West Sussex, East Sussex and Brighton and Hove.
The role requires working core hours of 8am-4pm, 3 or 4 days per week, with flexibility to work later, on occasion, to offer administrative support and reception duties for clinics. You may also be asked to come in early occasionally to assist with packing of vaccines.
This post will be based at Brighton General Hospital, but you may be required to travel to provide support in offices within the whole SCFT area.
Main duties of the job
The successful applicant will provide administrative and secretarial support to this innovative and dynamic immunisation team; dedicated to improving immunisation uptake and delivering the national evidence-based schools’ immunisation programmes. They may also act as a first point of contact for internal and external enquiries, directing them to the appropriate recipient and accurately recording information and messages.
We welcome applicants who can demonstrate a willingness to work flexibly and co-operatively with colleagues both within their own team and the wider multidisciplinary teams across the whole SCFT area. You will need to be motivated, conscientious and committed to supporting us to maintain high vaccination coverage across Sussex.
All team members support the whole of the SCFT Immunisation Service, therefore you must be willing to travel to other offices and occasionally clinics within Sussex, due to this you must be a car owner and driver.
Working for our organisation
We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
Why work for us?
- Positive 2022 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support
- Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county
- Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
- Excellent training and development opportunities
- Research opportunities
- Cost-effective workplace nurseries in Crawley, Hove and Brighton
- Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
- Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
- Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
- Located in stunning Sussex, with easy access to the South Downs and the coast
- Access to a wide range of benefits and discounts for NHS staff
Detailed job description and main responsibilities
Duties include filing, photocopying and minute-taking for the team. Vaccine, equipment and stationery stock monitoring. Handling complex reports and confidential correspondence. Working on a team drive and inputting/retrieving data from databases and hand-written forms.
You must be experienced in typing/word processing and be able to demonstrate high quality administrative skills including the use of Microsoft Word, Excel and Outlook.
You will need to have excellent written and verbal skills to deal with a wide range of people, patients/parents, clinical and non-clinical staff and other professionals. You will need to be able to work under pressure, be able to meet deadlines and be prepared to provide occasional reception and administrative support at clinic venues across the SCFT Immunisation Service area.
Person specification
Qualifications and/or Professional Registration
Essential criteria
- O’ Level/GCSE level /equivalent: English and Maths
- Secretarial qualification RSA 3 or demonstrates equivalent knowledge through experience
Desirable criteria
- Computer related certificate or equivalent e.g. ECDL
Experience
Essential criteria
- 2 years relevant administrative and secretarial experience to include electronic diary management
- Experience of working in a health setting
Desirable criteria
- Experience of setting up office systems/procedures
Skills and Knowledge
Essential criteria
- Advanced knowledge of Microsoft Office packages, i.e. word processing, spreadsheet and databases skills
- Ability to prioritise and pay attention to detail
- Communication and interpersonal skills/good telephone manner (this may include dealing with sensitive issues)
Other requirements
Essential criteria
- Full UK driving license and use of car.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Cathy Wilkins
- Job title
- Immunisation Clinical Lead Nurse
- Email address
- [email protected]
- Telephone number
- 07867 668494
- Additional information
Available Monday to Thursday
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