Job summary
- Main area
- Health Records Clerk
- Grade
- Band 2 Bank
- Contract
- 6 months (Bank post only Brighton)
- Hours
- Full time
- Part time
- Job ref
- 279-6326948-JUN24
- Employer
- 279 University Hospitals Sussex NHS Foundation Trust
- Employer type
- NHS
- Site
- Health Records
- Town
- Brighton
- Salary
- £11.45 per hour
- Salary period
- Hourly
- Closing
- 07/07/2024 23:59
Employer heading
Bank Health Records Clerk
Band 2 Bank
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
There are various teams with different roles within the Dept that together facilitate the smooth running of the Heath Records Library Services to the University Hospitals Sussex NHS Foundation Trust. As an extension of the Central Library its function is to provide delivery and secure storage for casenotes to be used by Clinical Staff in the delivery of patient care.
Briefly the roles include creating, locating, and retrieving case notes from all areas of the Trust. Dispatching notes on request for clinics and assessments fully prepped and in a timely and effective manner.
Tracking and re-filing all case notes returned to the department and patient documentation within the casenote whenever necessary. Contributing to the reputation of the Health Records Library by answering the telephone in a friendly and pleasant manner and maintaining University Sussex Hospitals NHS Foundation Trust is looking to recruit a Health Record Clerks to work in our Health Records Departments based at Brighton and Princess Royal Hospital Haywards Heath
Medical Records has several Teams which all work together for the delivery of the Service.
Main duties of the job
The role involves pulling, prepping, filing ,tracking, culling, archiving and sourcing missing notes for medical records for the delivery of service to Outpatient Clinics and Theatres.
You will interact with administrative and clinical staff at PRH and RSCH and use a number of software programmes to trace, prep and track records to ensure the timely delivery of records.
This role involves covering areas with shortfalls across the Trust.
You may be asked to work in any part of the Medical Records Depts across the site you are assigned to. You would not routinely be asked to move between major towns but we may request this from time to time.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
You will need to be accurate and numerate and used to achieving and sustaining deadlines; whilst working with minimum supervision. This is a clerical job working within a warehouse environment preparing Health Records for outpatient appointments throughout the Trust which does involve the lifting of boxes containing medical case notes.
Being able to follow strict Health Record guidelines is an important element to the job, as is adhering to Trust wide policies and procedures.
An appreciation of the importance of confidentiality is paramount in this department due to the high level of patient information that is stored.
If you are hardworking, have the ability to work to a high standard, are flexible and a good team player, then we would like to hear from you.
Person specification
Experience
Essential criteria
- Administrative experience
- GCSE or equivalent in English & Maths Grade C and above
- Clerical experience
- Familiar with computer systems. Knowledge of data input and use of database. Keyboard skills
- Experience of working in a confidential environment (including telephone contact)
Desirable criteria
- Medical Records experience
Equality, Diversity, and Inclusion
Essential criteria
- Evidence of having championed diversity in previous roles (as appropriate to role
- Evidence of having undertaken own development to improve understanding of equalities issues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Faith Weir
- Job title
- Health Records Supervisor
- Email address
- [email protected]
- Telephone number
- 01273 696955
- Additional information
01273 696955 ext 62771
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