Crynodeb o'r swydd
- Prif leoliad
- Sexual Health & HIV
- Gradd
- Band 3
- Contract
- Parhaol
- Oriau
- Llawnamser - 37.5 awr yr wythnos (incl. evenings and Saturdays)
- Cyfeirnod y swydd
- 279-6234904-JUN24
- Cyflogwr
- 279 University Hospitals Sussex NHS Foundation Trust
- Math o gyflogwr
- NHS
- Gwefan
- Royal Sussex County Hospital
- Tref
- Brighton
- Cyflog
- £22,816 - £24,336 Per annum
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 14/07/2024 23:59
Teitl cyflogwr
![279 University Hospitals Sussex NHS Foundation Trust logo](https://static.trac.jobs/employer-logos/295.png)
Clerical Assistant
Band 3
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Trosolwg o'r swydd
The post holder will represent the Integrated Sexual Health Service by acting as the first point of contact to anyone visiting or contacting the service, dealing with all first line enquiries and appointment requests.
The post holder will be expected to undertake training to ensure a basic knowledge or level of competence in both contraception and sexual health appropriate to role and to be able to work across all sites of the integrated service according to service needs. Flexibility in working hours is expected including weekend & evening working.
You will be responsible for providing reception, administrative and clerical support within Sexual Health and Contraception (SHAC) Service.
Working as part of a team to deliver the highest standards of administrative support for patients and staff, main duties will include computer input, responding to telephone enquiries, use of office equipment such as photocopiers and the maintenance of electronic patient records.
Prif ddyletswyddau'r swydd
Provides and receives information giving explanations and instructions clearly and concisely using tact or persuasive skills where there may be barriers to understanding, including language, cultural and vulnerabilities.
Manages patient expectation through sensitive explanation such as when unable to meet needs due to request for non-commissioned care and signposting to other services, waiting times and time to results.
Supports the management of the Sexual Health Enquiries inbox used by both patients and Health Care Professionals. Manages cancellations, ensures responses are timely and suitably qualified staff are asked to respond to complex clinical concerns and any referrals are passed on to secretarial staff for action.
Uses triage guidelines to guide decision making when advising patients on whether and when they can be seen and the appropriate appointment type
Ensures correct data entry, text processing and the safe storage of data.
Responsibility for opening and closing of the clinic premises when necessary.
Ensures the working area and patient waiting area is kept tidy at all times with up-to-date information.
Maintain health and safety in the department
Demonstrates administrative duties to new starters and less experienced staff, contributes to the continued training of new colleagues within the department on procedures and policies.
Provides non clinical advice to patients and carers
Gweithio i'n sefydliad
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Communication
· Provides and receives information giving explanations and instructions clearly and concisely using tact or persuasive skills where there may be barriers to understanding, including language, cultural and vulnerabilities.
· Manages patient expectation through sensitive explanation such as when unable to meet needs due to request for non-commissioned care and signposting to other services, waiting times and time to results.
· Provide and receive sensitive information, sharing information with patients and staff on a variety of Sexual Health issues and when patients are often highly anxious.
· Uses patient administration system to send out text reminders to service users for appointments.
· Supports the management of the Sexual Health Enquiries inbox used by both
patients and Health Care Professionals. Manages cancellations, ensures responses are timely and suitably qualified staff are asked to respond to complex clinical concerns and any referrals are passed on to secretarial staff for action.
Service Delivery and Improvement
- Exercises judgement when dealing with enquiries.
- Uses triage guidelines to guide decision making when advising patients on whether and when they can be seen and the appropriate appointment type
- Follows policies and protocols suggesting changes for those impacting on own area
- Maintains stock control and when designated undertakes ordering using Oracle iProcurement ordering software (or replacement) to order departmental stock within agreed levels including stationery stock
· Ensures correct data entry, text processing and the safe storage of data, ensuring accurate data entry by self to enable reports to be pulled that will support audit requirements and production of dashboards.
· Scans referrals, letters and hand written patients notes into electronic patient records as required.
- Completes staff surveys or audits relevant to role as required
- Highlight areas that need improvement in relation to patient flow or delays and potential solutions whilst also responding to patient and staff feedback.
· Responsibility for opening and closing of the clinic premises when necessary.
· Ensures the working area and patient waiting area is kept tidy at all times with up-to-date information.
· Report any potential areas of concern to line manager and by using Datix reporting system.
· Demonstrates a personal duty of care in relation to equipment and resources.
· Maintain health and safety in the department and report all incidents and accidents tot the Service Manager as soon as possible, in accordance with departmental and Trust policy.
People Management and Development
· Demonstrates administrative duties to new starters and less experienced staff both locally and from other hubs.
· Contributes to the continued training of new colleagues within the department on procedures and policies.
· Attends meetings and training events as appropriate for role.
Patient Care Delivery
· Provides non clinical advice to patients and carers
· Hands out pre dispensed, pre packed and sealed prescribed medicines to patents, completes monitoring documentation and updates records for those patients who DNA medicine pick up.
- Enters data accurately into the computer including demographic, personal and clinical details of patient attendances to provide the department with an up-to-date record of patient activity and information.
- Receives verbal complaints from patients/staff in a professional manner, taking the initiative to resolve and if unable to resolve/diffuse, refer to shift co-ordinator, senior member of staff or PALS.
- Has an awareness of the patient’s journey in terms of steps followed and that any delays to the pathway are reported and where appropriate, initiative used to resolve them.
Manyleb y person
Experience/Qualifications
Meini prawf hanfodol
- GCSE (or equivalent) in English
- Experience of general office and clerical duties
- Excellent telephone manner and excellent customer service skills
Meini prawf dymunol
- Customer service skills acquired through previous public sector employment, hospitality or retail industry
- NVQ in Customer Care
People Management/Development
Meini prawf hanfodol
- Confidence and ability to demonstrate skills and job requirements to others and support those less experienced
Meini prawf dymunol
- Previous experience of working in a team
Skills
Meini prawf hanfodol
- Knowledge of Word, Excel, PowerPoint, Access and other related PC applications
Freedom to Act
Meini prawf hanfodol
- Works independently with manager available for reference.
- Follows standard operating procedures and clearly defined occupational policies and protocols.
EDI
Meini prawf hanfodol
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Kim Vallier
- Teitl y swydd
- Service Manager for HIV & Integrated Sexual Health
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 01273 664717
- Gwybodaeth i gefnogi eich cais
Visits can be arranged Monday to Friday between 10:00am & 4:00pm
Rhestr swyddi gyda 279 University Hospitals Sussex NHS Foundation Trust yn Gwasanaethau gweinyddol neu bob sector