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Detailed job description and main responsibilities

Detailed job description and main responsibilities

Analytical and Judgemental

·         Assist the Team Leader to ensure that clinical practices accurately reflect the trust values.

·         Inform Team Leader/Theatre Manager if there is a change in circumstance, which may affect safe and competent practice.

·         Be accountable for own practice and take every reasonable opportunity to sustain and improve own knowledge and professional competence

·         Demonstrate the ability to manage an unpredictable workload and deal with traumatic and emotional situations

 Planning and Organising

·         To be responsible for co-ordinating the ordering of stock and non-stock items.

·         To ensure all supplies are stored appropriately, maintaining sterility and in accordance with manufacturer instructions.

·         To ensure an effective system for stock rotation.

·         To monitor expiry dates and report to T&O team leader accordingly.

·         To keep an accurate account of stock delivery against delivery notes.

·         To anticipate / predict usage of stock and act promptly to rectify short falls.

·         To respond effectively to urgent requests for stock.

·         To undertake stock takes in collaboration with the Logisitcs) and Company representatives (Consignment stock).

·         To ensure all documentation (paper and computer) relating to orders is maintained efficiently.

·         To deal with all enquiries and queries regarding the electronic purchasing (iproc).

·         To maintain accurate records of all stock & non-stock orders using manual & computer system (IP Procurement and Oracle).

·         To ensure all documentation relating to ordering is appropriately maintained in a chronological filing system in order to monitor outstanding orders.

·         To adhere to Trust Policies and propose changes to working practices or procedures within the Stores/Stock area.

·         To ensure maintenance of good relations with all disciplines of Theatre & Store staff within the Trust

·         To liaise with Team Leaders & Purchasing Department regarding the required stock levels.

·         To report all problems with supplies / stock to the T&O Team Leaders.

·         To teach a member of staff to deputise during periods of leave/absence.

·         To instigate planned changeover to sterile packaged T&O implants, working with T&O Team Leader to set stock levels on agreed system (Mat-Man) and ensure these are closely monitored during changeover period.

·         To process non-stock requisition orders for T&O Loan kits in a timely manner under the supervision of the T&O Coordinator.

·         Liaise with procurement and company representatives to assist with tracking of orders, timely delivery and identifying any discrepancies with products.

·         To manage the ordering of pharmacy stock and storage.

·         To liaise with procurement to verify and receive of orders.

·         To manage distribution and collection of x-ray badges to Trauma Team.

·         To restock, label and check Departmental cardiac arrest boxes as required.

Financial and Physical Resource

 ·         Able to demonstrate relevant IT and keyboard skills to enable electronic data collection and communication.

·         Ensure adequate stock levels of consumables are maintained and order equipment and supplies as delegated.

·         Understand and apply current manual handling policies and procedures specific to patients and equipment.

Communication

·         Effectively communicate with all disciplines, patients/clients and relatives.

·         Attend routine departmental meetings.

·         Demonstrate professional respect and support for all colleagues.

·         Demonstrate effective management, interpersonal, problem solving and decision making skills to deal with complex and conflicting clinical situations.

·         Ensure an effective, motivated and competent team to facilitate and plan the delivery of high quality patient care.

·         Be able to present complex, sensitive and sometimes contentious information where there are significant barriers to acceptance, which need to be overcome using highly developed negotiation, interpersonal and communication skills.

Communicate effectively with other departments.