Job summary
- Main area
- Administrative Services
- Grade
- NHS AfC: Band 2
- Contract
- Permanent: 7 day a week cover
- Hours
- Full time - 37.5 hours per week
- Job ref
- 374-LBDA134
- Employer
- East Sussex Healthcare NHS Trust
- Employer type
- NHS
- Site
- Conquest
- Town
- Hastings
- Salary
- £22,383 per annum, pro rata
- Salary period
- Yearly
- Closing
- 08/07/2024 23:59
Employer heading
Maternity Liaison Ward Clerk
NHS AfC: Band 2
We are proud to provide ‘Outstanding’ care and be a great place to work.
East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.
We are one of the largest organisations in East Sussex with an annual income of £568 million and we are the only integrated provider of acute and community care in Sussex.
Our extensive health services are provided by over 7,000 dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.
In 2020 the Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.
In the summer of 2020, the Trust launched its ambitious ‘Building for our Future’ (BFF) programme. This once in a lifetime programme aims to redevelop and expand our hospitals at Eastbourne, Hastings and Bexhill, transforming the environment in which we provide care for generations to come.
We provide safe, compassionate and high quality hospital and community care to over half a million people living in East Sussex and those who visit our local area.
We are one of the largest organisations in East Sussex with an annual income of £650 million and we are the only integrated provider of acute and community care in Sussex. Our extensive health services are provided by over 8,000 dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.
In 2020 the Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. Conquest Hospital and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’.
Our two acute hospitals have emergency departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services. Our centre for trauma services and obstetrics is at Conquest Hospital, while our centre for urology and stroke services is at Eastbourne DGH. At Bexhill Hospital we offer a range of outpatient, day surgery, rehabilitation and intermediate care services. At Rye, Winchelsea and District Memorial Hospital we offer outpatients, rehabilitation and intermediate services. At Uckfield Community Hospital we provide day surgery and outpatient care.
In the community, we deliver services that focus on people with long term conditions living well outside hospital, through our integrated locality teams working with district and community nursing teams. Community members of staff also provide care to patients in their homes and from a number of clinics, health centres and GP surgeries.
Job overview
The administrator will be responsible for providing the Department with administrative and other non-nursing support, to enable the efficient and appropriate use of resources and staffing, to ensure the smooth running of the Maternity Department.
Main duties of the job
- Booking appointments for clinics
- Entering activity data on PAS and BadgerNet
- Admit, discharge and transfer women on PAS
- Registering new women on PAS
- Any other clerical task that is required for the smooth running of the department
Working for our organisation
East Sussex Healthcare NHS Trust provides safe, compassionate and high quality hospital and community care to the half a million people living in East Sussex and those who visit our local area.
We are one of the largest organisations in East Sussex with an annual income of £568 million and we are the only integrated provider of acute and community care in Sussex.
Our extensive health services are provided by over 7,000 dedicated members of staff working from two acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites across East Sussex, and in people’s own homes.
In 2020 the Care Quality Commission (CQC) rated us as ‘Good’ overall, and ‘Outstanding’ for being Caring and Effective. The Conquest Hospital in Hastings and our Community Services were rated ‘Outstanding’ and Eastbourne DGH was rated ‘Good’ Our two acute hospitals have Emergency Departments and provide 24 hour a day care, offering a comprehensive range of surgical, medical, outpatient and maternity services, supported by a full range of diagnostic and therapy services.
In the summer of 2020, the Trust launched its ambitious ‘Building for our Future’ (BFF) programme. This once in a lifetime programme aims to redevelop and expand our hospitals at Eastbourne, Hastings and Bexhill, transforming the environment in which we provide care for generations to come.
Detailed job description and main responsibilities
1. Admit, discharge and transfer of women on PAS/OASIS, registering new women as necessary and inputting EDD. Printing labels for all women. Filing or sending on, all results etc for post-natal and ante natal women. Continual updating of PAS/OASIS bed states.
2. Checking correct discharge addresses for all clients.
3. Booking appointments for clinics.
4. Photocopying of documents required to support maternity department.
5. Binding and Laminating.
6. Ordering of non-stock items.
7. Checking communication e-mails & distributing as required.
8. Ensure that any alterations of address, next of kin, GP’s etc are changed on PAS/OASIS.
9. Entering activity data on PAS.
10. Obtain notes and x-rays for inpatients and ward attenders as required and locate results from midwives and secretaries as requested.
11. Tidy and file case notes and prepare for Clinical Coding when appropriate. Send fax and GP discharge letters and results as appropriate.
12. Liaison with Hospital/Community Midwives and Midwifery Matrons.
13. Participate in ordering stationery and other equipment as required, to ensure adequate supplies.
14. Sorting and filing all returned mother and baby notes from the Community and returning notes back to Medical Records as soon as they are complete. Ensuring all results are filed.
15. Community liaison daily to ensure that all visits are recorded for the community midwives, transfers to other hospitals are notified and messages passed to the relevant staff.
16. Maintaining a record of all Neonatal screening tests collected and cross checking with birth register to ensure all babies have been offered screening. Notifying Community Midwife if repeat is required.
17. Distribution of G.P. referral form/letters to all areas, (after input of E.D.D). Faxing test results/information to GP’s or Social Services etc.
18.To maintain a daily register of on-call community midwives/community cover and call-outs.
19.To liaise with the community midwives in the event of unplanned absence, to provide adequate cover for community based antenatal clinics/ night on-call. To inform line matron where absence cannot be covered.
20. Any other clerical task that is required for the smooth running of the department.
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person specification
Qualifications
Essential criteria
- Good general level of education – minimum 4 GCSE’s or equivalent including Maths, English, Science and one other at grade C or above / grades 9-4
- NVQ level 2 administration or equivalent level of knowledge and experience
Experience
Essential criteria
- Previous experience of undertaking general administration and clerical duties
- Previous experience of working as part of a team
Desirable criteria
- Previous experience of a medical background
Employer certification / accreditation badges
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Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Sophie Croft
- Job title
- Maternity/Neonatal Data Analyst & Clerical Manager
- Email address
- [email protected]
- Telephone number
- 0300 13 14 600
- Additional information
Monday - Friday 8am - 4pm
Contact telephone number: 0300 13 14 600 ext 3697
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