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Job overview

Applicants are now invited to apply for this post as Senior Administration Assistant. The role will focus on supporting administrative processes for the Humber and North Yorkshire Health and Care Partnership Mental Health, Learning Disabilities and Autism Collaborative Programme. The post is part-time (22.5 hours per week) for a fixed term of 12 months. 

This role will work closely with the programme leads supporting the fantastic work taking place in our workstreams, which include Adult Mental Health, Suicide Prevention, Learning Disabilities and Autism, Perinatal and Maternal Mental Health, Community Mental Health and more. Please note a significant part of this role will be diary management and meeting support, including minutes, agenda setting and action logs.

Main duties of the job

• To work with our programme leads to ensure they have effective admin support to deliver their workstreams.
• To prepare for and support meetings, which will include regular minute taking, agenda setting and taking any appropriate follow up action as necessary.
• To provide diary management, organising meetings with a number of external stakeholders, often utilising own initiative to identify contacts.
• To prepare and amend documentation including terms of reference and meeting papers.
• To assist with the procurement process, ensuring that purchase orders are raised, and correct process is followed.
• To ensure that robust clerical systems are kept in place, including maintaining risk registers, Oracle order tracker and keeping Outlook contact groups and meeting invites up to date.
• To respond appropriately to enquiries from internal and external stakeholders.
• Our collaborative programme comprises a wide range of work programmes of which coproduction and stakeholder engagement plays a key part. You may be required to support in the organisation and delivery of stakeholder events both online and in person across our Humber & North Yorkshire area.

Working for our organisation

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you’ll need to get you started.

We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.

Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.

We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.

From city to countryside, market towns to moors you’ll find a place to call home including some of the most affordable places to live in the UK.

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