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Job summary

Main area
Admin and Clerical
Grade
Band 3
Contract
3 months (fixed term)
Hours
Full time - 37.5 hours per week (Monday -Friday)
Job ref
364-A-8461
Employer
Essex Partnership University NHS Foundation Trust
Employer type
NHS
Site
Basildon Mental Health Unit
Town
Basildon
Salary
£24,071 - £25,674 Per annum + HCA
Salary period
Yearly
Closing
28/11/2024 23:59

Employer heading

Essex Partnership University NHS Foundation Trust logo

Scanning & Quality Assurance Administrator

Band 3

About Us

EPUT provides community health, mental health and learning disability services to support more than 3.2 million people living across Bedfordshire, Essex and Suffolk. Also:

  • We are among the largest employers in the in the East of England region, with more than 10,000 staff working across more than 200 sites.
  • We run the COVID-19 vaccination programme across mid and south Essex and Suffolk and north east Essex.

EPUT was formed on 1 April 2017 following the merger of North Essex Partnership University NHS Foundation Trust (NEP) and South Essex Partnership University NHS Foundation Trust (SEPT). A new leadership team was established at the Trust in 2020.

Our vision and values

Our Vision

“To be the leading health and wellbeing service in the provision of mental health and community care”.

Our Purpose

“We care for people every day. What we do together, matters”.

Our Values

  • We Care
  • We Learn
  • We Empower

Our strategic objectives

  • We will deliver safe, high quality integrated care services.
  • We will enable each other to be the best that we can.
  • We will work together with our partners to make our services better.
  • We will help our communities to thrive.

Our services

  • Mental Health Services
  • Community Health Services
  • Learning Disabilities Services
  • Social Care

Find out more about the services we offer in our service directory. 

Job overview

To provide a consistent and professional admin and scanning service throughout EPUT using Unified Patient Record (UEPR)

This is a Fixed Term post till 31/3/2025 ( with a possibility of extending)

Main duties of the job

To request and collect patients paperwork and help prepare for scanning

To electronically upload documents into the EPR system

To assist in providing a consistently high standard of scanning to enable clinicians and other healthcare professionals access to accurate, up to date and timely electronic data regarding their patients

To quality assure both scanned and electronically uploaded documents

Working for our organisation

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;

  • Season Ticket Loans
  • NHS discounts for staff
  • Excellent Training facilities and opportunities
  • Buying and Selling annual leave scheme
  • The opportunity to work bank shifts and expand knowledge and experience in other areas
  • Salary Sacrifice schemes including lease cars and Cycle to Work
  • Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.

Detailed job description and main responsibilities

  • Collect and help prepare patient paperwork for scanning in accordance with documented procedures.
  • Pages should be prepared thoroughly to ensure that there is no interruption in the scanning process
  • Scan paperwork in accordance with the scanning procedure
  • Upload electronic documents into the EPR ensuring correct patient and
  • To quality check scanned and electronic uploading documents and records QA sheets
  • To make basic decisions and organise your daily work tasks
  • To ensure at all time the work is in alignment to the needs of BS10008
  • To travel to other sites when required to cover for annual leave and sickness
  • document details are applied

Person specification

Knowledge

Essential criteria
  • It Skills, Knowledge of Scanning

Skills

Essential criteria
  • Ability to work to deadlines and prioritise workload

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyMenopause Friendly EmployerPositive about disabled peopleAge positiveDisability confident leaderImproving working livesArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Essex Family Friendly Employers

Documents to download

Apply online now

Further details / informal visits contact

Name
Julie Wines
Job title
Records Manager
Email address
[email protected]
Telephone number
07581036082
Additional information

Monday-Friday - 9am-5pm

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