Job summary
- Main area
- Administrator
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
- Job ref
- 364-A-8451
- Employer
- Essex Partnership University NHS Foundation Trust
- Employer type
- NHS
- Site
- pride house
- Town
- Basildon
- Salary
- £26,530 - £29,114 per annum
- Salary period
- Yearly
- Closing
- 27/11/2024 23:59
Employer heading
General Administrator
Band 4
About Us
EPUT provides community health, mental health and learning disability services to support more than 3.2 million people living across Bedfordshire, Essex and Suffolk. Also:
- We are among the largest employers in the in the East of England region, with more than 10,000 staff working across more than 200 sites.
- We run the COVID-19 vaccination programme across mid and south Essex and Suffolk and north east Essex.
EPUT was formed on 1 April 2017 following the merger of North Essex Partnership University NHS Foundation Trust (NEP) and South Essex Partnership University NHS Foundation Trust (SEPT). A new leadership team was established at the Trust in 2020.
Our vision and values
Our Vision
“To be the leading health and wellbeing service in the provision of mental health and community care”.
Our Purpose
“We care for people every day. What we do together, matters”.
Our Values
- We Care
- We Learn
- We Empower
Our strategic objectives
- We will deliver safe, high quality integrated care services.
- We will enable each other to be the best that we can.
- We will work together with our partners to make our services better.
- We will help our communities to thrive.
Our services
- Mental Health Services
- Community Health Services
- Learning Disabilities Services
- Social Care
Find out more about the services we offer in our service directory.
Job overview
A vacancy has arisen as an Estates and Facilities Administrator working 30 hours a week based at Pride House, Basildon . This post will support the Team in a general administrative role including taking minutes ,raising and receipting purchase orders , liaising with contractors and other personnel both internal and external . The role is varied and the successful applicant will need to prioritise their own workload and work to tight deadlines.
Main duties of the job
This role will actively support all administrative processes in connection to Estates and Facilities related tasks for a large Mental Health and Community Services property portfolio across Essex, Bedfordshire and Luton.
The post holder will be expected to:
Work flexibly within a team of pooled administrators, provide efficient and effective administration relating to the financial aspects of the Estates and Facilities functions, such as raising purchase orders and receipting invoices.
To provide high quality and accurate records, including databases, trackers, and spreadsheets, facilitate meetings, accurate minute taking and recording action logs.
This post will be delivering against a customer focused service delivery model, with excellent organisation and communication skills; have the ability to be solution focus and have a broad knowledge across Estates and Facilities functions to ensure full understanding of the administrative needs and requirements to ensure a high quality effective service to be delivered.
Working for our organisation
EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
- Season Ticket Loans
- NHS discounts for staff
- Excellent Training facilities and opportunities
- Buying and Selling annual leave scheme
- The opportunity to work bank shifts and expand knowledge and experience in other areas
- Salary Sacrifice schemes including lease cars and Cycle to Work
- Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
What is Staff Bank?
Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.
All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.
Detailed job description and main responsibilities
To provide an efficient and effective administrative service to a multidisciplinary teamwithin the Directorate and provide
To follow approved administrative processes and actively engage in process review and development
To effectively use the Trusts adopted finance systems to action all financial tasks relating to Estates and Facilities, such as raising Purchase Order, Standing Orders and receipting invoices/goods and recharges.
To ensure financial systems including internal trackers for the Directorate are accurate and kept up to date, working with the Finance department to ensure information is processed in a timely manner.
Validate invoiced information is correct against the contract price
To keep accurate records of financial information for annual statutory returns (Estates Return Information Collection (ERIC) and Premises Assurance Model (PAM))
To take responsibility for the Base Petty Cash Float, including, processing and making payment in line with Policy and Procedure.
Investigate and resolve minor discrepancies raised during reconciliation process – this will include contacting suppliers
To be responsible for management of stationary, including stock and effective stationary handling in the office environment.
To be responsible for maintain the stock of staff uniform, ensuring that all uniform issued to Facilities staff
Please refer to JD for further information
Person specification
Education/Qualification
Essential criteria
- Business Administration NVQ Level 3 or equivalent experience.
knowledge
Essential criteria
- Detailed knowledge of office systems, office functions, invoicing, procurement, data management, electronic and paper based filing systems.
Skills
Essential criteria
- Literate in IT/Computer Skills
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- eileen beechey
- Job title
- Information Manager
- Email address
- [email protected]
- Telephone number
- 07943 700566
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