Swydd wag: AST Team Leader, Provide CIC, Braintree

Crynodeb o'r swydd

Prif leoliad

Administration

Gradd

Band 4

Contract

Parhaol

Oriau

Llawnamser
Gweithio hyblyg

37.5 awr yr wythnos

Cyfeirnod y swydd

828-PROVIDE3462

Cyflogwr: Provide CIC
Math o gyflogwr: NHS
Gwefan: Eastlight House
Tref: Braintree
Cyflog: £26,530 - £29,114 PA
Cyfnod cyflog: Yn flynyddol
Yn cau: 10/04/2025 23:59

AST Team Leader

Band 4

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Provide day to day supervision for an administration team within the Administration Support Team, including PDR’s.
Authorises expenses for direct report in AST.
Specialist knowledge of a clinical service area or range of services supported by the Administration Support Team.
Complex data analysis and reporting using IT systems.
Systems Super User – available for advice and support to administration and clinical/medical staff.
Compiles clinical rosters and deals with queries and changes to roster.
Calculates and maintains annual leave records within clinical teams.
Supporting clinical services with administration tasks including audio typing, on request.
Ensures all facilities issues raised appropriately with Facilities Management.
Answering queries, progress chasing, task-related problem solving and resolving issues for clinical/medical staff or patients and providing non-clinical advice or information to others.
Data inputting into clinical and administrative systems.
Responsible for the implementation of standard processes/procedures and contributes to service development through making suggestions at team meetings etc.
Responsible for ensuring processes in place for sufficient levels of stationery and stock available within clinical areas.
Booking agency staff/temporary staff and ensuring temporary induction processes are completed by management.
Ensuring the induction process for new starters and others in the team.
Assisting with the induction of new starters in clinical teams.
To contribute to achieving the KPI’s, service level agreements and implementing benchmarking/standards.
Establishing effective relationships with external contacts and partnership agencies and ensuring Provide is represented as an outstanding organisation.
Providing cover and working co-operatively with others in the Administration Support Team

This role specification indicates the main functions of the post. It is not an exhaustive list of the responsibilities and tasks required for the job. There may be a requirement to undertake other duties as reasonably required to support the organisation. This may also include work outside of the postholder’s normal sphere of activities, including functions not detailed within this role specification or working within another location or environment.

Manyleb y person

Work experience

Meini prawf hanfodol

Work experience

Meini prawf dymunol

ECDL or similar qualification

1 year experience

Meini prawf hanfodol

1 year experience

Meini prawf dymunol

1 year experience

FURTHER INFORMATION:

How will we contact you?

All correspondence for this post will be by email or text messaging. Please register for text messages on your TRAC account. Applicants are advised to check their email accounts regularly to ensure that email filters are set to allow our mails.
As we often have many applicants for jobs at Provide, we regret that we will only be able to contact those external applicants who are shortlisted for interview. Therefore if you have not heard from us within 2 weeks of the closing date, then please assume you have not been shortlisted for interview on this particular occasion. Internal candidates who are unsuccessful can seek feedback from the recruiting manager.
If you wish to contact the Recruitment Team, please do this via [email protected]
If you wish to contact the Recruiting Manager about the vacancy/role or for feedback after interview, their details are provided within the advert.

Checking progress on your application?

To check progress on your application, please log into your TRAC account. We aim to keep you updated on the status of your application as soon as we can.

Closing Date

Provide reserves the right to close this vacancy at any time or bring forward the closing date should it have an overwhelming response. We therefore encourage an early application to ensure consideration for this post.

Professional UK clinical registration required for the role?

If we require you to hold UK professional clinical registration to undertake a role we appoint you to, Provide will pay for your registration during the first year of your employment.

COVID-19 Vaccination

Provide CIC continues to encourage all colleagues to ensure they have been double vaccinated and received a booster vaccination.

We recognise taking the vaccine provides the best defence against COVID 19 for our patients, service users, customers, fellow colleagues, and their families.

Anti Fraud

Our staff have been trained in 'Anti-Fraud' and will use technology to examine identity/immigration documents.

Disability

If you have a disability and need assistance or more time to complete your application or attending interview, please contact a member of the HR Services Team on 0300 3030 2661 or [email protected].

Work Trials

Please check with your local Job Centre Plus to see if you are eligible for a Work Trial. If you are interested in trying this job first, please contact the HR Services team and we can help you make the arrangements with the Job Centre and the Recruiting Manager.

We are committed to equal opportunities, flexible working practices and the National Living Wage.

Successful Applicant:

You will be required to bring all your documentation to your interview to show the recruiting manager and again at your pre-employment appointment with the Recruitment Co-Ordinators.

The information that you provide will be treated confidentially. If you fail to provide all of the information, Provide may not be able to fulfil our contractual obligations to you or may be prevented from complying with our legal obligations.