Job summary
Employer heading
Centre administrator
NHS AfC: Band 4
We are one of the largest NHS organisation in England. Our scale provides exciting opportunities for development, innovation, research, education and training.
Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits
Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of the ESNEFT’s core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, Procedures and in its Practices, to foster positive work relationships, and finally to act with integrity as a professional within ESNEFT as well as a representative of the NHS as a whole. The EDI Agenda reflects the Trust values such as Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan, People Plan, People Promise and a Model Employer intrinsic in the Equality Diversity and Inclusion Agenda, we consistently strive to improve, to take the learning into Action for a better ESNEFT.
If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.
Job overview
East Suffolk and North Essex Foundation Trust is seeking to appoint a Centre Administrator.
Working within the multi professional education team, the medical team supports the educational activities of all undergraduate and postgraduate medical education.
We are looking for an enthusiastic, approachable and highly motivated individual to join the team to provide reception duties and administrative support.
Excellent communication skills and the ability to support training events and attendees is essential as is the ability to demonstrate open, friendly and approachable behaviour.
Main duties of the job
Deliver a high quality administrative and reception service, including managing room bookings and assisting with room set up within teaching rooms in accordance with education requirements.
Ensure all speakers and visitors are supported to put on the best events possible that maximises learning opportunities.
Take ownership and management of room bookings for the centres and ensure that all visitors to and contacts of to the centre have a positive experience.
Provide the PGME and UGME team and associated Training Programme Directors with support with administration, invoice processing and record keeping, for the scope of the Medical Education team, as required.
Organise Educational learning events, committees and meetings; ensuring invitations, minutes, supporting papers and agendas are distributed to deadlines, providing administrative support
Working for our organisation
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.
We are one of the largest NHS organisations in England, employing more than 12,000 staff.
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.
If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.
Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A
Detailed job description and main responsibilities
For full details of the responsibilities and duties of this role please see the attached job description.
Person specification
Experience
Essential criteria
- Previous reception experience
- Experience of using Microsoft Office packages and AV support
- Communications skills
- Demonstrate working independently and as part of a team
Desirable criteria
- NHS Medical Education experience
Qualifications
Essential criteria
- Educated to GCSE 4-9 (A to C) English and Maths
Documents to download
Further details / informal visits contact
- Name
- Linda Watson
- Job title
- Medical Education Manager
- Email address
- [email protected]
- Telephone number
- 07925399092
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