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Job overview

To work on a defined section of Accounts Payable invoice processing.

You will liaise with external suppliers, internal budget managers and others to ensure invoices are validated and processed for payment in an efficient manner against official purchase orders and in line with Trust rules

To work in partnership with Management Accounts, Supplier, external suppliers and other Departments.To ensure Accounts Payable policies and procedures are maintained

To assist in achieving the Better Payment Practice Code (BPPC) targets.

Main duties of the job

Respond in an Accounts Payable appropriate or effective manner to the regular queries, and complaints, that arise as part of the day-to-day operations of the Accounts Payable process. Issues requiring resolution would include late or lost payments, queries between delivery amounts and invoiced amounts, and any other issues that may have affected the normal payment process.

Ensure that all authorisations of invoices have is made and ensure that payments for goods and services are made accurately through the validation of item, price, quantity and delivery through reference to the Trust’s official purchase order or other Accounts documentation.

Respond in an Accounts Payable appropriate or effective manner to the regular queries, and complaints, that arise as part of the day-to-day operations of the Accounts Payable process. Issues requiring resolution would include late or lost payments, queries between delivery amounts and invoiced amounts, and any other issues that may have affected the normal payment process.

Ensures that practices adopted within the Trust support the requirement under the Department of Trade and Industries code concerning Better Payment Practice.

Completes reconciliations as required and completes required actions; in relation to supplier payments / statements/ queries / allocation issues.

Working for our organisation

Our Organisation

The Princess Alexandra Hospital NHS Trust (PAHT) provides a full range of general acute, outpatient and diagnostic services at The Princess Alexandra Hospital in Harlow, the Herts and Essex Hospital in Bishop’s Stortford, and St Margaret’s Hospital in Epping.

We employ 3,500 staff and serve a local population of around 350,000 people living in west Essex and east Hertfordshire, centred on the M11 corridor and the towns of Harlow, Bishop’s Stortford and Epping. Our extended catchment area incorporates a population of up to 500,000 and includes the areas of Hoddesdon, Cheshunt and Broxbourne in Hertfordshire.

Our Values

The Princess Alexandra Promise to our patients as identified by our 3 values which will contribute to improving our patient experiences:

Patient at heart – Always holding the patient and their wellbeing at the centre of our thoughts and efforts

Everyday excellence – Sharing and celebrating our successes, being honest when we get it wrong, giving us the ability to learn from both

Creative collaboration – Knowing strength comes from diversity, we combine our experiences, skills and talents, working together to find new and better ways to care

The Trust believes in investing in all our staff and rewarding high standards of care whilst building for excellence and in return we expect our staff to uphold the Trust values to the highest level.