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Detailed job description and main responsibilities

Leadership

The role of the Directorate Project Lead is to manage a portfolio of projects for the directorate and be part of the wider team in its day to day operations providing a high-quality service; this will mean working with the Senior Leadership team to ensure delivery times and project schedules are defined and met. The post holder will need to achieve these objectives independently, and has significant discretion to determine the best way to carry out their work, working within broad occupational and Trust policies. 

Design & Delivery

Responsible for the planning, delivery and organisation of projects applying appropriate methodology to control the project in line with departmental processes.

Responsibility for compliance with governance processes, DPIA’s etc.

To maintain an overview of your assigned work streams progress against plan, identifying risks, issues, dependencies and relationships between work streams; advising on and implementing appropriate mitigating and corrective actions or adjustments to the project plan.

Hold the budget for the project, manage resources, timescales and costs and provide regular reports to the Project Board and internal meetings including highlight and exception reports

Maintain project risk logs and develop contingency plans for identified issues.

Act as an expert resource for queries on project implementation and processes

Liaise with other project managers and team members to maintain awareness of the project and identify conflicting resources and scheduling issues and risks.

Support other team members in gaining knowledge and experience of project processes and tasks.

To contribute to the ongoing development and improvement of governance procedures with the Senior Leadership Team to ensure a professional standardised approach to project management services is implemented and maintained.

To handover documentation to the wider support team to manage the solution for Business as usual.

Interpersonal and Communication Skills

Establish credibility and confidence amongst clinicians, managers and other stakeholders, at all levels within and external to the Trust using specialist knowledge of services and best practice models to drive service change.

Capture the impact of change, encouraging collaborative working and motivating staff where there may be resistance to the change.

Deploy high level communication skills to ensure that all stakeholders are aware of objectives, developments and progress and directing the assigned staff where necessary.

Write project initiation documents, complex reports, and present these in a range of formal settings, when required.

Responsible for effective management of project meetings and the production of project management documents and reports on a regular basis, using digital tools.

Represent the Trust at external meetings regarding the project.

Forge and maintain relationships with a range of contacts across the local Trust, ICB, NHS England, and the wider NHS community to share knowledge and best practice to aid the project.

Research Analysis and Data Management

Management responsibility for accuracy, integrity and confidentiality of project records

Use advanced IT skills to analyse complex data and information for reporting and to inform project decisions

Evaluate the success of projects post-implementation.

Testing through the project lifecycle as required.