Job summary
- Main area
- Haematology
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Mon-Fri)
- Job ref
- 318-24-D&S-T1495-B
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Gloucestershire Hospitals NHS FT- Haematology Dept,
- Town
- Gloucester
- Salary
- £22,816 - £24,336 per annum
- Salary period
- Yearly
- Closing
- 15/07/2024 23:59
Employer heading
Medical Secretary, Band 3- Haematology
Band 3
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
Job overview
We are seeking a Full Time Medical Secretary to join our busy Haematology team in Gloucestershire Hospitals Trust. (Mon-Fri)
If you are interested in working in a busy, hardworking but friendly team, then this role might be the one for you!
Ideally you will be familiar with secretarial and/or admin processes within the NHS, however full training will be given to develop your skills.
It is essential that you possess an excellent work ethic with proven organisational and communication skills.
As part of the Haematology secretarial team, you will work closely with a team of doctors and nursing staff, and support your admin colleagues in times of staff absences.
The role is based at both Gloucestershire Royal and Cheltenham General Hospitals on a rotational basis,
This very important role supports the Outpatient Services in Haematology for Gloucestershire Hospitals NHS Foundation Trust.
Previous applicants need not apply
Main duties of the job
As a Medical Secretary in our busy department, you will work as part of a hardworking administration team and will be responsible for providing an efficient secretarial service to our team of Haematology consultants and doctors.
You should possess excellent communication and administrative skills, be flexible and proactive and have a can-do attitude at all times.
You will provide an excellent work ethic and commitment to supporting our clinicians and admin team in their day to day duties, with a positive and professional manner at all times.
Working for our organisation
Our Haematology clinics are held on both Gloucestershire Royal and Cheltenham General hospitals, with the admin team working across both sites as required in the day to day running of the department.
We will provide you with training, a supportive network of colleagues and management teams, and a commitment to helping you grow your skills.
Our team of Medical Secretaries are friendly and supportive and welcome you to their team.
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
Detailed job description and main responsibilities
Processing of Voice Recognition software letters.
Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts as directed by the secretary supervisor.
Typing detailed medical reports for legal use when necessary
Take and transcribe minutes as appropriate.
Diary management, including making appointments, booking meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.
Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.
Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc
Take ownership and responsibility for the workload of a team of Consultants, Dr’s and Nurses
See full Job description for further details.
Person specification
Qualifications
Essential criteria
- Educated to GCSE grade C or above (or equivalent) in literacy and numeracy
Desirable criteria
- RSA Level three/Speed typing qualification or demonstrable experience
- NVQ in Administration level 3 Computer literate in Microsoft Office packages
Experience
Essential criteria
- Minimum 1 years experience in a hospital or office environment
- Accurate audio typing
Desirable criteria
- Previous secretarial experience
Knowledge & Skills
Essential criteria
- Good command and understanding of English, punctuation and grammar
- Flexible team worker
- Motivated and innovative
- Computer literate in MS Word, Excel, Powerpoint, Outlook/Diary management
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Haydee Espinosa
- Job title
- Senior Supervisor Secretary
- Email address
- [email protected]
- Telephone number
- 0300 422 5253
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