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Job summary

Main area
Pathology
Grade
Band 2
Contract
Permanent
Hours
Part time - 16 hours per week (16 hours per week over 3-4 days; to be agreed to suit the Team)
Job ref
318-24-D&S-T1931
Employer
Gloucestershire Hospitals NHS Foundation Trust
Employer type
NHS
Site
Gloucestershire Hospitals NHS Foundation Trust (Main base of work- Gloucester Hospital)
Town
Gloucester
Salary
£23,615 pa pro rata
Salary period
Yearly
Closing
24/11/2024 23:59

Employer heading

Gloucestershire Hospitals NHS Foundation Trust logo

Pathology Quality Database & Administrative Assistant, Band 2

Band 2

Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.

As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.

As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.

By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.

 

Job overview

Pathology Quality Database & Administrative Assistant, Band 2 (16 hours a week)

To maintain and report from, the Quality Management database.  To provide information and administrative support to the Pathology Quality Team.  The aim of the team is to achieve and maintain all regulatory and accreditation requirements from external organisations such as UKAS, MHRA, HFEA and HTA, as well as complying with Trust Policies and meeting Trust reporting requirements.  

 

Additional working pattern details: 16 hours per week over 3-4 days; to be agreed to suit the Team

Main duties of the job

- Be part of the Pathology Quality Team, ensuring continued improvement of the team and Pathology as a whole.

- Responsible for some aspects of the QMS database maintenance, including creating and archiving user accounts, ensuring information is correct, general ‘housekeeping duties’ within the system, extracting data, creating reports and scheduling audits.

- Routine data input

- Routine and ad-hoc report production, including, extraction and manipulation of data.

- Deal with queries relating to data held, and ensuring the quality of data meets appropriate standards.

- Follow written instructions and policies accurately.

- Attend department meetings and all meetings of relevance to the role, including taking minutes when requested.

- Clerical tasks as required i.e., photocopying, answering the telephone etc to support team members.

- Support the team in managing the practical arrangements and documentation requirements for external assessments/inspections of Pathology.

- Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

Working for our organisation

We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
 
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.

Detailed job description and main responsibilities

The overall role of the Pathology Quality Database and Administrative Assistant is to support the Quality Team through the provision of up to date, accurate and consistent information/data, therefore enabling Pathology to meet external regulation and accreditation requirements.   In summary, this takes the forms of: 

- Management of some aspects of the Quality Management System (QMS) database.

Reporting; extraction and manipulation of data.

- Data Input

Following written instructions and policies accurately.

- Clerical tasks as required i.e., photocopying, answering the telephone etc to support team members

- Helping with the organising of visits of external organisations, and managing the large volume of records associated with the visits.

- Being an advocate of Quality Management systems within Pathology.

 

Please see supporting  Job Description document for full information on the main responsibilities of this vacancy

Person specification

Qualifications, Knowledge and Experience

Essential criteria
  • Educated to GCSE C/5 or above in Maths, English & Science
  • Experience of working with Microsoft Excel
  • Excellent attention to detail, with an enthusiasm for accuracy and consistency of data and information
  • Able to maintain a high level of concentration in order to be able to manipulate data, following written instructions.
Desirable criteria
  • Experience of working with Microsoft Outlook and Word
  • Experience of following written procedures or guides
  • Basic Knowledge of the elements of a Quality Management System
  • Experience of working with and understanding of the purpose and basic structure of a database

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderImproving working livesWorkplace Wellbeing Charter LogoArmed Forces Covenant Gold Awardcorporate covenantStep into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Laura Cunningham
Job title
Assistant Quality Manager
Email address
[email protected]
Telephone number
07402 964746
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