Job summary
- Main area
- Unscheduled Care On Call Rota Coordinator
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 318-24-MED-T1620
- Employer
- Gloucestershire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Gloucestershire Royal Hospital
- Town
- Gloucester
- Salary
- £25,147 - £27,596 per annum
- Salary period
- Yearly
- Closing
- 08/07/2024 23:59
Employer heading
Unscheduled Care On Call Rota Coordinator, Band 4
Band 4
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
Job overview
To support the Unscheduled Care Team to deliver the service by ensuring the smooth co-ordination of the medical on call rotas for the Junior Doctors and Acute Medicine Consultants for Gloucester Royal and Cheltenham General Hospitals.
The post holder is responsible for the provision of effective rota management by forward planning and by ensuring all in and out of hours rotas are covered by the most appropriate and cost-effective solution.
They will be responsible for finding internal cover for vacancies and other absences and proactively managing vacancies in conjunction with medical staffing.
The post holder will construct, publish and distribute named rotas in line with rota patterns set out by Medical Staffing.
Main duties of the job
- Ensure efficient and effective rota cover across both sites (Gloucestershire Royal Hospital & Cheltenham General Hospital).
- Support the other rota co-ordinators with the process for Consultants & Junior Doctors Annual / Study Leave, adhering to the Trust’s and our local leave policy.
- Identify and implement opportunities for service improvement.
- Covering and backfilling rota gaps at times requesting Doctors to cross site cover in order to ensure accurate staffing levels.
- Cover commitments and take on additional responsibilities when other rota co-ordinators are on leave/sick.
- Submit any additional locum shifts on Locum’s nest.
- Carry out any other duties that reasonably fall within the general nature and level of responsibility of the post, and as determined by the General Manager.
Working for our organisation
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
Detailed job description and main responsibilities
- The post holder must support the Unscheduled Care Team to deliver the service by ensuring the smooth co-ordination of the medical on call rotas for the Junior Doctors and Acute Medicine Consultants for Gloucester Royal and Cheltenham General Hospitals.
- To liaise with the Medical Workforce team to ensure that all NHS locums have the appropriate pre-employment checks in place.
- To ensure that a proactive role is taken in the organisation in sourcing locum cover and ensuring that service managers, clinical leads and directors, other service users are kept up to date of gaps. If cover cannot be found then the site’s escalation process should be followed through to the USC Managers.
- Flexibility to cover other rota coordinators work within the department during times of annual leave or sickness.
- To ensure that locally agreed locum rates are maintained.
- To ensure the prompt and accurate processing of payments to locums and internal members of staff when extra shifts are worked.
- To work in an organised and methodical way, ensuring weekly rotas are built at least 8 weeks in advance.
- Any other rota administrative duties as directed by departmental manager.
- This job profile is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the postholder. The specific objectives of the postholder will be subject to review as part of the Appraisal and Development Plan process.
COMMUNICATIONS AND WORKING RELATIONSHIPS
- General Managers / Assistant General Managers
- Administration/Clerical staff
- Consultants, nurses, and other health care professionals
- Ward Clerks
- TrakCare Team
- Health Records Staff
- Human Resources
- Trust training department including PAS training staff
- Medico legal staff, PALS
Person specification
Qualifications, Skills and Experience
Essential criteria
- Previous experience in managing rotas
- Experience of working under pressure in a fast paced environment
- Experience of working effectively autonomously and within a team
- Excellent written/verbal communication skills
- Ability to manage and prioritise workload
- GCSE or equivalent at grade C or above, including Maths and English
- IT Proficient
Desirable criteria
- Ability to work using own initiative with excellent organisational skills and meticulous attention to detail
- Proficient in the Trust IT systems such as TrakCare
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Nicole Nickleson
- Job title
- Assistant General Manager, Unscheduled Care
- Email address
- [email protected]
- Telephone number
- 0300 422 5102
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