Job summary
- Main area
- Administration
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 251-SURG4757-ARM
- Employer
- Hampshire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Basingstoke & North Hampshire Hospital
- Town
- Basingstoke
- Salary
- £29,970 - £36,483 per annum
- Salary period
- Yearly
- Closing
- 06/12/2024 08:00
Employer heading
Anaesthetic Rota Manager
Band 5
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
Job overview
This role is only open to applicants that currently work within an NHS Trust within the Hampshire and Isle of Wight Integrated Care System (HIOW ICS).
The Rota Manager in anaesthetics is responsible for the construction and pro-active management of the anaesthetic rota on the Basingstoke and Winchester sites including covering rota gaps, doctor leave management, also providing a first point of contact for the doctors.
This will involve close liaison with key stakeholders, understanding the demands and complexities of each service in order to support the provision of cost-efficient rotas. The post holder will play a pivotal role in ensuring appropriate internal locum cover.
Main duties of the job
- To manage the anaesthetic rota, working with the speciality co-ordinators to ensure all lists are adequately staffed and locums are booked when required, in line with Trust Policies and Procedures.
- To be able to problem solve on the anaesthetic rotas across both sites in the events of leave/sickness and assist with ensuring the appropriate lists/on calls are covered.
- To ensure the effective management and development of all staff, including ensuring that all staff members have an annual appraisal and development review.
- Escalating concerns and issues to the Deputy OSM, Operational Service Manager and relevant Clinical Lead.
- Recording and monitoring of annual leave, study leave and sickness absences for the consultants, staff grade and trainee doctors, ensuring that the Trust policies are adhered to consistently and that return-to-work interviews are conducted.
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Tackling Climate Change: Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search HHFT Climate Action or [email protected].
Detailed job description and main responsibilities
The role involves design, review and construction of the anaesthetic rotas which are intricate and complex and therefore will spend a lot of time using display screen equipment. The post holder will be expected to use their own initiative in all areas and will be responsible for the management of the anaesthetic speciality co-ordinators.
Person specification
Training & Qualifications
Essential criteria
- Educated to degree level or equivalent relevant experience
Experience & Knowledge
Essential criteria
- Experience of CLWRota or another anaesthetic rostering system
- Working knowledge of rota management
- Working knowledge of Microsoft Office systems
- Experience of managing a busy administrative workload, with conflicting priorities
- Experience of establishing efficient office systems and processes
- Aware of Trust policies and how to apply HR policies
- Understanding of recent developments within the NHS and how these affect medical staffing
Desirable criteria
- Experience within NHS
- Knowledge of medical terminology
- Familiarity of Locum's Nest
- Knowledge of Junior Doctor's contract and updated rota compliance
Skills & Ability
Essential criteria
- Ability to adapt to different computer systems
- Good verbal and written communication skills including excellent telephone manner
- Experience of using initiative to solve problems
- Excellent interpersonal skills allowing effective communication between internal and external customers
- Ability to work to tight deadlines and stay calm under pressure
- Approachable and helpful to colleagues, patients and visitors demonstrating excellent customer care behaviours
Other Requirements
Essential criteria
- Ability to act diplomatically and sympathetically, maintaining confidentiality at all times
- Ability to deal with frequent interruptions that may require being called away
- Self motivated and able to work autonomously
- Effect organisation and planning skills in order to managing conflicting and ever changing priorities
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rebecca Teagle
- Job title
- Deputy OSM Anaesthetics
- Email address
- [email protected]
- Telephone number
- 01256 313461
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