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Detailed job description and main responsibilities

1. Dispensary

• To dispense medication in an accurate and timely manner using the Ascribe/EMIS /EPMA computer systems.
• To ensure all transactions are entered accurately onto the computer system at the time of supply in order to minimise stock discrepancies and out of stock situations.
• To participate in the maintenance of the Controlled Drug register
• To carry out top-up on wards and departments
• To ensure there are adequate supplies of consumables in the department
• Assist in training less experienced staff

2. Purchasing and Distribution Support

Invoice matching

• To ensure goods received notes match invoices received and investigate any discrepancies with suppliers.
• All invoices are reconciled on the pharmacy computer system (Ascribe) in a timely manner and where appropriate the invoices are sent electronically to finance.
• To input into and follow all agreed local procedures with regards to invoicing to ensure process is efficient and accurate.
• Where appropriate, any manual invoices are signed by an authorised signatory before passing to financial management for payment.
• Deviation from contract purchasing is highlighted to the  Lead Technician - Procurement
• All invoices are passed for payment within agreed time limits according to Standing Financial Instructions to ensure the maximum discounts are obtained.
• To comply with all departmental Standard Operating Procedures (SOPs) and identify and report to the Dispensary Manager any reasons for non-compliance.
• To ensure all documentation is filed to ensure there is a traceable audit trail.
• Regular reports on outstanding invoices are produced using the pharmacy computer system and any problems investigated and resolved.
• To ensure work is prioritised according to the demands of the service.

Receiving Goods In

• To accept and sign receipt for deliveries of pharmaceutical products from suppliers, checking that delivery is for the pharmacy department.
• To unpack goods received and check:
• Items and quantities received match delivery notes
• Items are in good condition
• Items have an adequate shelf life
• To accurately document the batch number and expiry date.
• To use the pharmacy computer system to receive goods, noting the batch number on the system.
• To accurately put received goods into their correct location within the pharmacy, ensuring stock rotation.

3. Administrative Support

• To prioritise workload according to deadlines and ensuring work area is maintained in a clean and tidy state at all times.
• To carry out general administrative duties including photocopying, emailing, manual and electronic filing, and the disposal of confidential information.
• To adhere with Trust policies especially with regards to issues of confidentiality.
• To participate in simple audits relating to Pharmacy services.

4. General

• To undertake training in line with defined objectives.
• To keep up to date with and follow relevant departmental procedures.
• To keep up to date with mandatory training.
• Participate in the training of new staff.
• To attend and participate when needed in departmental meetings.
• To work harmoniously with the direct team and wider team to achieve the objectives of the service.
• To work constructively with all team members and to actively support each other to cover the workload of the service.
• To take part in late, weekend and bank holiday rotas, as required.
• To participate with the annual stock take.