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Job overview

We have an opportunity for an experienced Team Secretary to join us in the Adult community mental health team in  Rosanne House delivering high quality admin support to the mental health care services.

As a Team secretary, you will lead in the provision of a comprehensive, professional, effective secretarial, administrative role focusing on the co-ordination of initial assessments and overseeing the process within a given time frame.  This includes pulling reports, booking IAs, answering the telephone, note taking, updating and setting up systems for administration, records, on-going database management and daily email management. The post holder will be required to work independently using their initiative and applying a high degree of confidentiality to all of their work. All staff should comply with the Trust's Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.

Please be aware that this role in not eligible for Sponsorship. 

Main duties of the job

·       Responsibility for ensuring all correspondence is accurately and appropriately presented.

·       E-mail management

·       Initial assessments and/or Clinical Diary management

·       To be highly skilled and experienced in the full range of secretarial work practices, software programs.

·       To use appropriate programs on a daily basis to create a variety of documents to meet the diverse needs of the team.

·       To transcribe formal minutes of meetings and distribute and store/file as necessary.

·       To be responsible for the accurate storage and retrieval of information according to the Data Protection Act 1984 and Freedom of Information Act 2000 and archiving where possible Responsible for a number of data bases and filing systems

·       To use knowledge, and experience to meet the needs of the service by completing tasks on a daily basis

·       To update skills as necessary and attend mandatory training.

Working for our organisation

Hertfordshire Partnership University NHS Foundation Trust (HPFT) is an outstanding organization with ambitions to match. We are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from the Care Quality Commission, and our aim is to be the leading provider of mental health and specialist learning disability services in the country.

Our family of over 3500 members of staff provide health and social care for over 400,000 people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, and Norfolk, delivering these services within the community and several inpatient settings. We also deliver a range of nationally commissioned specialist services including Tier 4 services for children and young people, perinatal services, plus medium and low secure learning disabilities services.

The care we provide makes a fantastic difference to the lives of our service users, their families and carers - everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:

Our Trust values are:

Welcoming. Kind. Positive. Respectful. Professional.

These values are at the core of who we are, everything we do, and how we do it!