Job summary
- Main area
- Administrative and Clerical
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 470-24-0085-COR
- Employer
- Isle of Wight NHS Trust
- Employer type
- NHS
- Site
- St Mary's Hospital
- Town
- Newport
- Salary
- £29,970 - £36,483 pro rata, per annum
- Salary period
- Yearly
- Closing
- 27/02/2025 23:59
Employer heading
Project Assistant
Band 5
Job overview
This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
- Hampshire and Isle of Wight Integrated Care Board
- Southern Health Foundation Trust
- Portsmouth Hospitals University NHS Trust
- University Hospital Southampton
- Solent NHS Trust
- South Central Ambulance Service
- Isle of Wight NHS Trust
- Hampshire Hospitals
Location : Across sites, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust (frequency of visits to each site, to be agreed locally.)
Band: 5 £29,969 - £36,483
Hours: 37.5
Contract Type: Permanent
Main duties of the job
Within the Estates & Facilities Project Team we specialise in delivering high-quality construction projects within the healthcare sector. Our team is dedicated to transforming healthcare environments that support both patient care and staff well-being. We are seeking a proactive and detail-oriented Project Assistant to join our growing team and support the successful delivery of construction projects across both the Isle of Wight NHS Trust and Portsmouth Hospital University NHS Trust estate.
Role Overview:
As a Project Assistant, you will co-ordinate and manage the delivery of the small works projects, you will also play a crucial role in supporting the project management team through all stages of the construction process, from planning to completion. Your efforts will help ensure that projects are completed on time, within budget, and to the highest quality standards, while meeting the specific needs of the organisation.
Working for our organisation
Our vision for Single Corporate Services
Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
This vacancy is part of the Single Corporate Services Division.
Why are we changing the way we deliver Corporate Services?
Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.
The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites.
Detailed job description and main responsibilities
Key Responsibilities:
- Small Works Management:
- Coordinate and manage the delivery of Small Works projects, ensuring adherence to statutory legislation, technical standards, Trust Standing Financial Instructions (SFI’s), and PFI contract terms.
- Collaborate with the Project Manager to process, prioritise, and efficiently deliver small works requests.
- Conduct site inspections to assess feasibility, evaluate alternative options, and confirm the full scope of requests.
- Provide accurate cost estimates for small works requests, ensuring financial review prior to submission for quotes.
- Liaise with service user groups, clinicians, and managers to agree on specifications and desired outcomes for project delivery.
- Ensure that quotes from the PFI FM provider deliver value for money, fulfil the full scope, and include ongoing revenue costs.
- Collaborate with the Finance team on monthly invoicing reports and identify projects requiring capital investment.
- Ensure smooth coordination between the small works team, contractors, and end-users for timely and budget-conscious project completion.
- Review and sign off completed works to ensure quality and compliance.
- Monitor and report on the cost and performance of small works processes.
- Project Coordination:
- Monitor the Projects inbox, log new project and space utilisation requests, and allocate appropriate project numbers.
- Oversee the filing and quality control of project documentation, ensuring that all drawings and information are appropriately handed over at project completion, including Operational Maintenance Manuals.
- Ensure that the CAFM system is regularly updated with as-built drawings and O&Ms.
- Provide support to project teams by raising and processing orders and invoices.
- Assist and shadow Project Managers in project meetings, delivery, snagging, and moves.
- Take proactive steps to understand sustainability and climate change initiatives, ensuring commitment to reducing the carbon and energy footprint for soft FM services.
- Undertake any other reasonable duties as required, including those outside the normal scope of day-to-day responsibilities.
As part of this role you will be required to travel between both hospital sites and also other campus sites.
If you’re a motivated individual with a passion for construction and healthcare and want the chance to be part of projects that make a meaningful impact on healthcare facilities and patient care we’d love to hear from you!
Please note, this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.
Person specification
Qualifications
Essential criteria
- Educated to GCSE Level C and above (or equivalent).
Desirable criteria
- Project Management qualification obtained or working towards
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Amy Hutchison
- Job title
- Head of Capital and Property
- Email address
- [email protected]
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