Job summary
- Main area
- Pharmacy
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 344-6974DCB
- Employer
- East Kent Hospitals University NHS Foundation Trust
- Employer type
- NHS
- Site
- William Harvey Hospital
- Town
- Ashford
- Salary
- £24,071 - £25,674 per annum
- Salary period
- Yearly
- Closing
- 03/01/2025 23:59
Employer heading
Senior Pharmacy Administration Assistant
NHS AfC: Band 3
Job overview
Looking for a change for 2025?
Would you like to work as part of a team?
We are looking for a dedicated, enthusiastic and dynamic individual to join our Pharmacy admin team. Working closely with our teams, our Medicines Value team and Education, Training, Learning and Development team, the post holder will play a vital role in helping the pharmacy teams to provide the best possible service for patients within East Kent.
This post is designed to provide comprehensive administrative and clerical support to the Pharmacy Team working closely with the Medicines Value Team and Education, Training, Learning and Development team (ETLD)
The General Pharmaceutical Council (GPhC) requires that all staff working in pharmacy is appropriately trained for the role they undertake. The poster holder will support the ETLD team to ensure that the minimum training requirements are met.
Main duties of the job
To provide comprehensive administrative and clerical support to the Pharmacy Team working closely with the Medicines Value Team (MVT) and Education, Training, Learning and Development team (ETLD)
Working for our organisation
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.
Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.
Detailed job description and main responsibilities
Medicines Value Team duties:
Administrative support to the department including Drugs & Therapeutic Advisory Group and Antimicrobial Stewardship group that requires arranging meetings, minute taking, updating action logs and spreadsheets, composing letters
Monitor generic email account; assess all enquires received ensuring queries are appropriately actioned
Maintain and updating spreadsheets
Supporting the Medicines Value Team with administrative takes such as transfer of information onto electronic platforms, running audit reports
Education, Training, Learning and Development (ETLD) Team duties:
· Administrative support to the ETLD department including taking minutes for our Local Faculty Group (LFG) meetings and other education related meetings. To send agenda and action logs in advance of the meeting.
· Monitor generic ETLD email account ensuring queries are actioned and referred to the ETLD team.
· Maintaining and updating spreadsheets linked to the departmental training plan and training requirements for the department. To contact members of the pharmacy team to ensure spreadsheet content is up to date.
· To help collate data required for a monthly performance review meeting.
To support the ETLD team with other administrative tasks including formatting newsletters, sending out invites to training sessions, making room bookings, adding requisitions to business world, and running reports
Person specification
Qualifications and training
Essential criteria
- Please detail any qualifications or training that you have relating to Word, Excel and other software packages and describe how you have used these in your current or previous roles
Skills and Knowledge
Essential criteria
- Describe your experience of working for and within a team
Desirable criteria
- Describe your previous experience of working within a busy administrative environment
Personal attributes
Essential criteria
- Give an example of when you have used organisational skills
Skills and experience
Essential criteria
- Give an example of when you have had to prioritise workload to meet deadlines
Desirable criteria
- Describe any previous NHS/medical secretary experience
Governance
Essential criteria
- Basic knowledge of legislation regarding medicine
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sue Jones
- Job title
- Deputy Chief Pharmacy Technician
- Email address
- [email protected]
- Telephone number
- 01227868711
- Additional information
Sam Coombes , Lead Medicines Information Technician and Sustainability lead ([email protected])
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