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Job summary

Main area
Surgical
Grade
Band 3
Contract
Permanent
Hours
  • Full time
  • Flexible working
37.5 hours per week
Job ref
344-8027SAC
Employer
East Kent Hospitals University NHS Foundation Trust
Employer type
NHS
Site
William Harvey Hospital
Town
Ashford
Salary
£22,816 - £24,336 per annum
Salary period
Yearly
Closing
29/07/2024 23:59

Employer heading

East Kent Hospitals University NHS Foundation Trust logo

Medical Secretary Maxillofacial

Band 3

Job overview

Team Medical Secretary Maxillofacial

We are looking for an experienced Medical Secretary to join our busy department. This role involves working alongside a team of medical secretaries and we require a hard working individual who has great organisational skills with the ability to manage and prioritise their work accordingly.

Your communication skills must be first class alongside a professional and friendly manner.  You must possess a high level of attention to detail and accuracy and an understanding of patient confidentiality and sensitivity is a must. 

Looking for full time 37.5 Hours 

Main duties of the job

Manage and monitor patients through their treatment pathway ensuring compliance
to RTT, cancer pathways and local waiting time standards.
Key liaison between the Trust and outsourced dictation services, or voice recognition
services, for the majority of clinical administration.
Provide comprehensive administrative, clerical and audio typing support to
consultants and their teams.
Work in a team based secretarial service providing support for each other and
ensuring continuity of the service.

Working for our organisation

We are one of the largest hospital trusts in England, with five
hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

 

Detailed job description and main responsibilities

Please scroll down to access the full Job Description and Person Specification located in ‘Documents to download’.

If you have further queries please don’t hesitate to contact the line manager using the contact details below.

Person specification

Skills

Essential criteria
  • Advanced keyboard skills
  • Ability to priortise workload and meet deadlines and use own initiative
  • Ability to remain calm in a busy environment
  • Accurate data entry, text processing, storage of data, numeracy and attention to detail
Desirable criteria
  • Basic knowledge of excel and power point

Qualification

Essential criteria
  • GCSE, or equivalent, in Maths and English
  • RSA stage 3 or equivalent
Desirable criteria
  • computer skills qualification

Experience

Essential criteria
  • Experience of a range of secretarial procedures and practices with a base level of theoretical knowledge
  • Experience of working within a team
Desirable criteria
  • Previous experience of working within a busy administrative team

Knowledge

Essential criteria
  • Knowledge of a range of secretarial procedures and practices with a base level of theoretical knowledge
Desirable criteria
  • Previous NHS/medical secretary experience

Other

Essential criteria
  • To be aware of, upholds and model the Trust vales
  • The postholder will have access to the confidential information that must not be divulged to any other unauthorised person at any time. This is in compliance with the Trust Data Protection Policy.

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardThe Employers Network for Equality & Inclusion is the leading employer network covering all aspects of equality and inclusion in the workplace.Apprenticeships logoNo smoking policyAge positiveInvestors in People: GoldDefence Employer Recognition Scheme (ERS) - BronzeImproving working livesMindful employer.  Being positive about mental health.Disability confident employerThe Employers Network for Equality & Inclusion (enei) is the UK's leading employer network covering all aspects of equality and inclusion issues in the workplace.Prince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthHappy to Talk Flexible WorkingArmed Forces Covenant

Applicant requirements

You must have appropriate UK professional registration.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Hannah Johnson
Job title
Maxillofacial Medical Secretary Supervisor
Email address
[email protected]
Additional information

Hannah Johnson

722-6317

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