Job summary
- Main area
- Administration
- Grade
- Band 5
- Contract
- 12 months (fixed term contract)
- Hours
- Part time - 27 hours per week
- Job ref
- 252-6604203
- Employer
- Dartford and Gravesham NHS Trust
- Employer type
- NHS
- Site
- Darent Valley Hospital
- Town
- Dartford
- Salary
- £31,469 - £38,308 per annum (pro rata for part time) inclusive of allowances
- Salary period
- Yearly
- Closing
- 10/10/2024 23:59
Employer heading
Junior Doctor Rota Manager - Urology
Band 5
Job overview
An opportunity has arisen for a Junior Doctor Rota Manager to work within the Surgical Division at Darent Valley Hospital. The successful candidate will work closely with the Urology Consultants, Clinical Director and Medical staffing to ensure the rotas are effectively managed and that the junior doctors’ rotations are smooth for easy transition.
The candidate should have experience of managing complex rotas for at least a year. The division is implementing an electronic rota and you will be pivotal in this process.
You will need to be highly motivated and flexible, with good organisational skills, strong administration skills and the ability to prioritise you workload. Excellent communications skills and excel skills are also a must.
Main duties of the job
The Junior Doctor Rota Manger will be responsible for the Urology rotas including cover of rota gaps, design and delivery of rota, junior doctor leave management, also for providing a single first point of contact for the doctors, including pastoral care as needed. This role involves working with a wide range of others and, for some elements of the role, delivering via others.
Working for our organisation
We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you’ll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we’ve achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints and ideas that help us overcome challenges and embrace new possibilities. We have signed the Armed Forces Covenant Pledge and have a commitment to the Armed Forces Community.
We are dedicated to using our Continuous Quality Improvement (CQI) approach as our shared organisation model of change to enhance our services and ensure excellence in patient care.
If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. We strongly encourage that all our staff are vaccinated against COVID-19 and are vaccinated annually against Flu, in order to protect the health and safety of our staff and patients. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.
Detailed job description and main responsibilities
Specific Responsibilities: -
Managing Junior doctor rotas
To manage the junior doctor rotas, ensuring all departments within the Directorate are adequately staffed and locums are booked when required, in line with Trust Policies and Procedures.
Ensure these rotas are completed proactively to ensure rotas are developed in a forward-planning manner to assist with operational and personal arrangements. Liaise with other colleagues and stakeholders to achieve this.
Book locums as required/directed for compliance of rotas and in line with Directorate guidance for short-term cover.
Undertake spot checks that rotas are followed and escalate issues to Clinical Director and General Manager when necessary with suggested solutions if possible to address issues identified.
Ensure rotas are circulated to all Directorate areas to make sure cover arrangements are widely known throughout the directorate.
Work with other colleagues to monitor the quality of locums and feed this back.
Undertake the twice yearly diary card monitoring exercise reporting back to others including Medical Staffing and Medical Education with the outcomes. Address any non compliance.
Please see attached job description for more information.
Person specification
Education and Training
Essential criteria
- Educated to degree level or equivalent relevant experience
Desirable criteria
- Educated to degree level or equivalent relevant experience
Experience
Essential criteria
- NHS experience
- Experience of managing a busy administrative workload, with conflicting priorities
- Experience of using initiative to solve problems
- Building, monitoring and managing doctor rotas
- Relevant experience involving the improvement of admin. processes
- Managing and supervising junior doctors
- Experience in communicating issues effectively and clearly e.g. to senior members of staff
Knowledge and Skills
Essential criteria
- Working knowledge of Microsoft Word and Excel
- Analytical problem solving approach to identify problems and develop and implement solutions
- Aware of Trust policies and how to apply HR policies
- NHS jobs functionality
- Understanding of recent developments within the NHS and how these affect medical staffing
Personal Attributes
Essential criteria
- Confident and assertive approach, ability to build effective relationships
- Ability to work on own initiative
- Flexible attitude, ability to contribute to the wider Directorate
- Ability to build effective relationships
- Ability to contribute to the wider Directorate
- Able to recognise when to ask for assistance
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Olivia Turner
- Job title
- Activity Service Manager
- Email address
- [email protected]
- Telephone number
- 01322 428100
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