Job vacancy: Estates Officer (Building, Mechanical & Electrical), Dartford and Gravesham NHS Trust, Dartford

Job summary

Main area: Estates
Grade: NHS AfC: Band 6
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 252-6859077

Employer: Dartford and Gravesham NHS Trust
Employer type: NHS
Site: Darent Valley Hospital
Town: Dartford
Salary: £39,205 - £47,084 per annum inclusive of allowances
Salary period: Yearly
Closing: 26/12/2024 23:59

Estates Officer (Building, Mechanical & Electrical)

NHS AfC: Band 6

Detailed job description and main responsibilities

Administration responsibilities:

Undertake a critical analysis and prioritisation of estates planned maintenance routines e.g., medical gases, pressure systems, sterilization etc, taking into account current legislation guidance and the needs of patients, public and staff. This will involve actively seeking new working methodologies and best practices both within the health service and other public sector bodies and within the private sector.

Act as co-ordinator for designated services and co-ordinate all maintenance contracts relating to these services. This will include the determination of the contract specification, terms and conditions, payment arrangements, ensuring the contractors competency to undertake such works and auditing their performance.

Monitor estates planned and reactive works and report on performance against agreed indicators. Investigate significant non-compliance and determine methods of improving performance. This will require the extraction and evaluation of complex information from the Estates databases.

Manage the undertaking and co-ordination of condition surveys of estates plant and services using the data collected to prepare planning programmes for capital investment, statutory compliance and backlog maintenance.

Ensure all necessary action is undertaken in relation to hazard notices, safety action bulletins and medical device alerts and other such safety notices, as they relate to estates services.

Responsible for ensuring that all delegated minor works schemes are designed, costed and delivered on time and within budget. This will require close liaison with project staff and external contractors and consultants; negotiating with and organising contractors, suppliers, statutory agencies or utility companies; analysing and evaluating a range of complex multi-disciplinary options whilst working within organisational, financial and statutory parameters.

Act as Authorising Officer and / or AP for delegated activities e.g., LV working, medical gases, working at heights, working with asbestos, confined spaces etc.

Responsible for the preparation and implementation of departmental policies and procedures as directed.

Assist in the preparation of estates strategy and business planning processes, which will determine how the division implements corporate and local objectives in the delivery of healthcare services.

Responsible for the selection of new estates equipment within the division. This will require the post holder to research current availability of best available equipment and to evaluate the most cost-effective option available.

Provide relevant specialist and professional expertise to estates staff, capital projects, senior managers, directors, and external companies and negotiate as required with suppliers and contractors.

Please see attached job description for more information.

Person specification

Education and Training

Essential criteria

Professional knowledge acquired through an appropriate degree in an estate or building discipline.
HNC/HND or Management with specialist knowledge acquired through courses and experience

Desirable criteria

Management course or equivalent experience relevant to area of work and role functionality
PRINCE2

Knowledge and Skills

Essential criteria

Advanced knowledge of Microsoft Office
Specialist knowledge of hospital buildings construction and estates services including but not limited to high voltage electrical systems, medical gases & vac systems, ventilation and air conditioning, boiler plant, sterilization and disinfection plant etc.
Detailed knowledge of but not limited to relevant Hospital Technical Memoranda (HTM’s), Hospital Building Notes (HBN’s), all current statutory and regulatory guidelines.
Knowledge to determine the condition of estates services taking due account of legislative, health and safety, remaining lifespan etc.
The knowledge to determine accurate budgetary estimates for the remedial and or upgrade works necessary to bring the estate to an acceptable standard.
Must have a working knowledge of health & safety and contract law.
Familiarity with long term planning process for building services maintenance and replacement.

Desirable criteria

Knowledge of the Procurement and Financial processes
Knowledge of the Trust and PFI procurement processes

Experience

Essential criteria

Previous experience in working at a senior level
Experience of maintaining buildings building structures or building services within large, complex sites and working with senior technical staff.
Must have some experience of designing and delivering capital and revenue schemes.
Must have experience in preparing departmental policy and procedures.

Desirable criteria

Previous NHS administration and clerical experience
Experience in the maintenance of specialist hospital services e.g., medical gases, sterilization, standby generation etc
Undertaking building services surveys facilitating long term planning processes

Personal Attributes

Essential criteria

Able to adapt to changing requirements of the post
Approachable and courteous
Able to manage competing and complex workloads
Must have excellent analytical skills and the ability to interpret complex technical data
Must be able to constructively challenge current working practices

Desirable criteria

Ability to read and interpret complex, technological drawings and manuals as they relate to Estates services.

Our staff are our most valuable asset. We are committed to making staff feel appreciated, supported and included in the Trust’s successes. Our mission is to be an outstanding place to work providing the very best care for our patients and excellent career opportunities for our staff. Everything we do is guided by our core values and behaviours, identified by our staff and embedded throughout the organisation.

Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement

We have the highest CQC rating of all Acute NHS Trusts in Kent and Medway (Good). The CQC highlighted that managers promoted a positive culture that supported, valued staff and created a sense of common purpose based upon shared values.

The Trust is a great place to work, stay, develop a career and enjoy a healthy work life balance. We have made and are delivering on a wide range of commitments to staff; health and wellbeing; equality; diversity and inclusion; access to education and career development. During 2020 we sett up quality councils, driven by our staff to create a culture of shared governance and quality improvement.

We have a strong focus on innovation and improvement. Part of Guy’s and St Thomas’ (GSTT) ‘Healthcare Alliance’ we are introducing new models of care to improve clinical outcomes for patients. Our association with GSTT also gives staff wishing to develop their skills excellent opportunities to work across numerous specialities.

As our local population increases, our services and skills are expanding and adapting to meet demand. We are continuously looking at best practice models to enhance and improve the services we offer.

The Trust provides services at Darent Valley Hospital and Queen Mary’s Hospital, for a local population of over 500,000 people.

If you would like to be part of our innovative and forward thinking team putting patients at the centre of all we do, we invite you to #joinourfamily.

The NHS are striving towards “we work flexibly” as a workforce, we want to ensure that you can work in a way that is best for us, our patients, and importantly for you. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.

Please note this vacancy may close earlier than stated to aid efficient processing of applications. To ensure your application will be considered please submit it at your earliest convenience. If you have not heard from us within 21 days of the closing date please assume that you have not been shortlisted on this occasion.

Please note, that due to the limited number of car parking spaces, car parking permits will be allocated subject to compliance with the Trusts eligibility criteria and availability of spaces. Permit holders are not guaranteed a car parking space.

Dartford and Gravesham NHS Trust is a smoke free organisation. To improve public health smoking or vaping is not permitted anywhere on the hospital site.