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Job summary

Main area
Outpatients
Grade
Band 2
Contract
Permanent: 37.5 hours
Hours
  • Full time
  • Flexible working
37.5 hours per week (Outpatient Services demands can be 08:00am to 06:00pm Monday to Sunday)
Job ref
344-3779DCB
Employer
East Kent Hospitals University NHS Foundation Trust
Employer type
NHS
Site
Royal Victoria Hospital, Folkestone
Town
Folkestone
Salary
£23,615 per annum
Salary period
Yearly
Closing
03/01/2025 23:59

Employer heading

East Kent Hospitals University NHS Foundation Trust logo

Assistant Administrator

Band 2

Job overview

An exciting opportunity has  arisen within the Health Records team . This role will be  based at the Royal Victoria Hospital, Folkestone.

Our team are focused on service delivery and patient care and we are looking for individuals who are self motivated with a genuine desire to give gold standard care at every level.

The successful applicant will be joining a highly motivated and effective team who strive to ensure patient care is at the forefront of our service.

The Health Records Department is open 7 days a week and our service demands can be 08:00am to 06:00pm Monday to Sunday 

Main duties of the job

This post may support one or more team(s) (these could be Medical or non Medical staff). The focus of this role will include  keyboard skills, data inputting and moderate use of display screen equipment and manual handling of healthcare records.

Working for our organisation

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 700, 000 people. 

We have a strong interest in improving the health of the communities we serve through research and innovation. Our hospitals take part in many clinical research studies and recruit high numbers of patients into research trials. Kent and Medway’s Clinical Trials Unit is based in our Queen Elizabeth The Queen Mother Hospital, Margate.

The Trust is committed to supporting flexible working to fulfil our pledge as part of The Trust’s People Strategy to help staff to achieve a healthy work/life balance. Please speak with your Recruiting Manager for further information and opportunities. 

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Detailed job description and main responsibilities

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.

 

Person specification

Other requirments

Essential criteria
  • Upholds and models the Trust values

Qualifications and training

Essential criteria
  • Basic numeracy and literacy
Desirable criteria
  • Customer services training.
  • Has gained or is willing to work towards NVQ2

Skills and Experience

Essential criteria
  • Ability to communicate clearly, both written and verbally.
  • Ability to multi-task.
  • Ability to interact with colleagues and other stakeholders courteously.
  • Accuracy – pays attention to detail.
  • Ability to prioritise and organise own workload to meet set deadlines.
  • Experience of or awareness of a range of work practices in an office setting and in dealing with customers
  • Experience of having been part of a team
Desirable criteria
  • Use of email including updating of calendar and appointments
  • Ability to track information
  • Previous experience of working within a busy working environment
  • Previous NHS experience

Governance

Essential criteria
  • Knowledge of the General Data Protection Act 2021 and the Access to records Act 1990

Personal/professional attributes

Essential criteria
  • Good inter-personal skills. Effective communication skill

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardThe Employers Network for Equality & Inclusion is the leading employer network covering all aspects of equality and inclusion in the workplace.Apprenticeships logoNo smoking policyMenopause Friendly EmployerAge positiveInvestors in People: GoldDefence Employer Recognition Scheme (ERS) - BronzeImproving working livesMindful employer.  Being positive about mental health.Disability confident employerThe Employers Network for Equality & Inclusion (enei) is the UK's leading employer network covering all aspects of equality and inclusion issues in the workplace.Prince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthHappy to Talk Flexible WorkingArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Paula Gravenell
Job title
Outpatient Services Supervisor
Email address
[email protected]
Telephone number
01303 850202
Additional information

Following calling the main phone line please use extension number 3510 

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