Detailed job description and main responsibilities

1.     Communication and relationship skills 
•    The post holder must ensure a professional and ethical level of communication and confidentiality demonstrating excellent communication skills both written and oral  

•    Internal 
Dentaline head office 
Dentaline clinics (clinic coordinators, nurses and dentists) 

•    External 
Members of the public 
A&E departments 
Out of hours GP services 

 
    2.     Knowledge, training and experience 
•    Good standard of education and knowledge of administration through NVQ level 3 / RSA 
•    Have computer skills – microsoft office 
•    Experience of working in a call centre 
•    Good customer care skills 
•    Flexibility in working approach 
•    Able to work as part of a team, conversely, able to work independently using own initiative 
•    Accuracy in maintaining patient records, reviewing and prioritising patient need 
•    Maintaining accurate electronic records for all service activity in preparation for monthly reports 
 
    3.     Analytical and judgement skills 
•    To be the first point of contact for all service users 
•    To accommodate patients with appropriate appointments and advise 
•    To monitor clinic waiting lists 
•    Ability to be attuned to the needs and feelings of others, whether directly or indirectly expressed 
 
    4.     Planning and organisational skills 
•    Excellent organisational skills including ability to prioritise own workload 
•    Ability to work within defined guidelines and follow set algorithms 
 
    5.     Physical skills 
• The post holder will be required to monitor and operate clinics using the directorate computer R4 software system 
 
    6.     Responsibility for patient / client care 
• To have the ability to recognise that patients care is a priority and to ensure that patients are given assistance at all times 
 
    7.     Responsibility for policy and service development implementation 
•    Ability to recognise issues and problems and notify colleagues and senior managers to implement change and service delivery if necessary 
•    Ensure all policies and procedures are implemented into your working environment and processes to ensure compliance 
 
    8.     Responsibilities for financial and physical resources 
• The post holder will be required to deal honestly with the organisation, colleagues and all those who have dealing with the service including patients, relatives and carers 

 
    9.     Responsibilities for human resources (HR) 
•    To maintain own training in line with MCH policy 
•    To share information internally and externally maintaining that quality of the service delivery is not compromised 
•    To be innovative and proactive by encouraging staff to initiate new ideas in working practices and ensuring a process of continuous improvement is the way services are provided 
•    To ensure that service ID badges are managed to comply with MCH policy 
 
10. Responsibilities for information resources 
•    To ensure that all communication systems utilised within the service are managed securely 
•    To maintain own training in line with MCH policy utilising ESR 
•    To be innovative and proactive by encouraging staff to initiate new ideas in working practices and ensuing a process of continuous improvement is the way services are provided 
 
11. Responsibilities for research and development (R&D) 
•    To develop and maintain accurate service records to ensure consistency and quality of service provision 
•    Ability to recognise service delivery issues alerting senior management accordingly 
•    To ensure all policies and procedures are implemented into your working environment and processes to ensure compliancy 
 
12. Freedom to act 
•    The extent to which the jobholder is required to be accountable for own actions and those of the post holder will be required to adhere to local Health and Safety arrangements and take reasonable care of his / herself and persons that may be affected by his / her work. 
•    The post holder will be required to work as part of a team; conversely, the ability to work unsupervised is also a prerequisite of this role 
•    The post holder will be required to adhere to MCH policy 
 
13. Physical effort (refer to effort factor questionnaire) 
•    The post holder will be office based but will be required to travel to other locations for regular meetings, training and the management of HR issues i.e. ESR and ID badges 
•    The role will require the post holder to conduct their duties for hourly periods of time at a computer 
 
14. Mental effort (refer to effort factor questionnaire) 
•    To maintain concentration in a busy office environment 
•    Remain patient focused to ensure quality of service delivery 
•    Attention to detail 

 
15. Emotional effort (refer to effort factor questionnaire) 
• The post holder will occasionally have to deal with difficult or challenging patients, for instance, patient suffering from dental discomfort, previous difficulties accessing a dental service and occasionally patients that may consider they should not have to pay for their dental treatment 
 
16. Working conditions (refer to effort factor questionnaire) 
•    The post holder will predominantly be based at MCH House.  However, the post holder will also be required to travel to alternative venues for training purposes and appraisals 
•    The post holder will be required to conduct their duties using the dental service computer system and call system