Job summary
- Main area
- West Kent Directorate
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday)
- Job ref
- 380-WK0157-A
- Employer
- Kent and Medway NHS and Social Care Partnership Trust
- Employer type
- NHS
- Site
- Tunbridge Wells Hospital, Royal Tunbridge Wells
- Town
- Royal Tunbridge Wells
- Salary
- £22,816 - £24,336 per ammum
- Salary period
- Yearly
- Closing
- 25/07/2024 23:59
Employer heading
Psychiatric Liaison Team Administrator
Band 3
The CQC rates us as an Outstanding organisation for Caring with an overall rating of Good
Kent and Medway NHS and Social Care Partnership Trust (KMPT) offer a range of ongoing benefits to our valued workforce across the Trust. From an active health and wellbeing programme to regular recognition events, we work hard to provide varied benefits that make a difference to your work-life balance.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you.
Speak to us about how we might be able to accommodate a flexible working arrangement.
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Job overview
The following post has become available within KMPT for a dynamic, self-motivated, forward thinking administrator. The post will be within the Liaison Psychiatry Team (this service provides mental health assessments for patients presenting or currently staying within hospital) for 37.5 hours per week.
The post holder will be required to cover day shifts to cover absence as and when required. The post will be based at Maidstone Hospital although the successful candidate may be required on occasion to provide support to the other West Kent Hospital site. This role does not involve patient contact.
Main duties of the job
- To provide comprehensive admin support to the Team/Service
- To work with and alongside other Administrators
- Responsible for re-ordering stocks of office supplies.
- Responsible for replenishing forms/leaflets/documents in the workplace.
- Responsible for caseload management.
- To support Team Managers with staffing and booking agency staff.
- To keep accurate and up to date service data records.
- To collate and send agendas and take and produce meeting minutes.
- To use the Trust systems to record and check patient information.
- To monitor teams training and book as required.
- To maintain and update information noticeboards within the office.
- To be able to work under pressure and to specified deadlines.
- Expected to implement policies as directed by the trust/directorate for the department, ensuring awareness throughout the department
Working for our organisation
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people across the county.
The Trust (rated Good overall by the CQC and Outstanding for care) has 3,283 staff working in 66 buildings across 33 locations, covering an area of 1,450 square miles.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.
Detailed job description and main responsibilities
Please refer to the attached job description for full details and main responsibilities of the role.
Person specification
Training and Qualifications
Essential criteria
- GCSE in Maths and English Grade C or above
- Educated to NVQ Level 3 in Administration
Desirable criteria
- 5 GCSES’s Grade C or above
Experience
Essential criteria
- Previous paid employment of administrative/office work for minimum of 2 years
Desirable criteria
- Previous NHS experience would be advantageous
Knowledge and Skills
Essential criteria
- Basic Excel setting up of spreadsheets and updating databases
- Preparation of documents to high quality using word
- Use of outlook for updating of calendar and appointments
- Minute taking experience
- Prioritisation and organisation of workload and ability to meet deadlines.
- Good keyboard skills
- Ability to work as part of a team and on own initiative
- Ability to communicate with other colleagues and stakeholders professionally
- Problem solving skills
- Accurate numeracy
- Attention to detail
- Resilience
- Minute Taking
Desirable criteria
- Intermediate/Advanced Level Excel
- Evidence of data collection/analysis experience
- Ability to work unsupervised
- Knowledge of virtual meeting systems
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Natalie Frater
- Job title
- Operational Manager
- Email address
- [email protected]
- Telephone number
- 07827 276 320
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