Job vacancy: Cancer Data Co-ordinator, East Lancashire Hospitals NHS Trust, Across East Lancashire Sites

Job summary

Main area: Surgical and Anaesthetics Services
Grade: Band 3
Contract: 1x Permanent & 2 Fixed Term posts already approved ( 1 for 21 months and 1 until April 2025 )
Hours: Full time - 37.5 hours per week
Job ref: 435-S147-24

Employer: East Lancashire Hospitals NHS Trust
Employer type: NHS
Site: Across East Lancashire Sites
Town: Across East Lancashire Sites
Salary: £22,816 - £24,336 per annum
Salary period: Yearly
Closing: 23/07/2024 23:59

Cancer Data Co-ordinator

Band 3

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.

Detailed job description and main responsibilities

To ensure that the Trust has robust information to monitor Cancer access targets by:
- Tracking the progress of patients by identifying key points in the patient journey from other Trust systems (e.g. Pathology & Radiology Systems, Patient Administration Systems, Clinical Information Systems etc.)
- Obtaining key information from other Trust staff including secretaries, MDT Co-ordinators, Booking Staff etc.
- Obtaining key items of data from other systems, including histology results, appointment dates and admission dates, and entering this key information onto the Cancer Information System
- Creating management summaries for high-risk patients approaching target dates
- Liaising with service managers and Multi-Disciplinary Team Co-ordinators in order to prevent breaches of targets
- Highlighting high-risk patients to the Cancer Data Manager and the Business Manager for Cancer Services
- Assisting with the production of Primary Targeting Lists showing patients on cancer pathways
To collate the information required for the national Cancer Waiting Times database:
- Ensuring all data items required for the Cancer Waiting Times database are captured in the Trust’s Cancer Information System
- Ensuring data is collected in a timely fashion, and is available for upload to the national database in line with national deadlines
- Summarise patient pathways for review and analysis
- Highlight potential blockages in the system
To assist in the provision of both routine and ad-hoc information to the Trust Board, Business Managers, Clinicians and Commissioners
- Supplying information on Cancer Waiting Times for inclusion in key reports
- Providing ad-hoc information requests pertaining to own tumour site
- Assisting in the development of information reports from the Trust’s Cancer Information System
To ensure that data is robust and fit for purpose by:
- Ensuring all data is validated prior to its inclusion in any reports or entry onto the database
- Liaising with relevant data quality leads in order to highlight any problem areas
- Providing both routine and ad-hoc validation checks on data held on Trust systems
To provide information required for national clinical audit databases for specific tumour sites, including:
- National Lung Cancer Audit (NLCA)
- National Bowel Cancer Audit (NBCA)
- National Audit of Breast Cancer in Older Patients (NABCOP)
- National-Oesophago-Gastric Cancer Audit (NOGCA)
- National Prostate Cancer Audit (NPCA)
To ensure all procedures are fully documented and that all work undertaken complies with both Data Protection & Caldicott recommendations

Person specification

Attainments

Essential criteria

GCSE Maths and English at level 4 or above (or equivalent level of skill).
Collecting and recording of data/information, text and/or numerical on an electronic database
Experience of using Microsoft Office – particularly Excel
Familiar with medical terminology
IT skills
High standard of accuracy
Understand confidentiality and accountability

Desirable criteria

Knowledge of databases and other information systems
Experience of research / data-gathering work
Knowledge and understanding of Cancer Waits Targets
Understanding of Data Protection

Special Aptitudes

Essential criteria

Clear and accurate written and verbal communication
Ability to work well in a team and be supportive of team members
Ability to understand and comply with detailed procedures
Ability to work under pressure and to tight deadlines
Willing to provide flexible cover in terms of hours worked and tumour sites covered

Desirable criteria

Experience of dealing with senior staff

Dear Potential Applicant,

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust

Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.

The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.

In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

The cost of an Enhanced Disclosure will be £42.90 and for a Standard Disclosure £22.90 which includes a small handling fee.

This cost is not applicable for a Volunteer post

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The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

We aim to employ a workforce that reflects the diverse communities we serve.

We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.

We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.

If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. By telephone 01254 732075 or email [email protected] or write to Employment Services, Parkview Offices, Haslingden Road, Blackburn, BB2 3HH