Swydd wag: Education Business Administrator, East Lancashire Hospitals NHS Trust, Across sites

Crynodeb o'r swydd

Prif leoliad

Corporate

Gradd

NHS AfC: Band 3

Contract

Parhaol

Oriau

Llawnamser
Rhan-amser
Gweithio hyblyg

37.5 awr yr wythnos

Cyfeirnod y swydd

435-C105-24

Cyflogwr: East Lancashire Hospitals NHS Trust
Math o gyflogwr: NHS
Gwefan: Across East Lancashire Hospital Sites
Tref: Across sites
Cyflog: £22,816 - £24,336 pa pro rata
Cyfnod cyflog: Yn flynyddol
Yn cau: 25/07/2024 23:59

Education Business Administrator

NHS AfC: Band 3

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

The post holder will be responsible for providing confidential, accurate and efficient clerical and administrative support under supervision of the Clinical Skills and Preceptorship Lead

Assist in providing full clerical/secretarial support including typing of letters, minutes (taking notes), and other routine correspondence, which involves working to tight timescales and deadlines. Taking and making telephone calls, dealing with enquires, photocopying, and filing.
Maintain databases and systems that assist and support service users in the performance of their duties
Handling and processing of cash and maintaining stock control in relation to on site refreshment provision
Maintain the confidentiality of the working environment
Ability to work flexibly with other admin colleagues to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately by using available resources.
Assist in the implementation of departmental databases in use including, inputting, and extracting data in line with departmental/Trust/national procedures
The post holder will be guided by the Clinical & PGME Lead but is expected to have a degree of autonomy working to Standard Operating Procedures and agreed good practice.
Maintain electronic filing system as agreed with the line manager and in line with Trust policies
Updating training records
Deal with routine correspondence from both internal and external sources
Produce letters and other correspondence for service users using a range of software packages
Ensure requirements of service users are organised to include room bookings, electronic diaries, monthly inventories, producing of the packs for all aspects of Trust training programmes.
Work in partnership with Education Centre reception team covering reception duties as required
Manage Education Service Microsoft Outlook shared calendars
Receive and action tasks from the Education Service shared mailboxes (emails)
Sort mail and distribute
Any other duties in line with job description which may be required by the manager
Work with colleagues in the team on the development of current and new services and other initiatives.
To meet the needs of the organisation you may also be required to provide cover in other areas following appropriate discussion.
Manage the administration for training courses to include course bookings and cancellations; invoicing; payments and receipt of monies owed.
Assist in the preparation and set for training courses and provide admin support during the running of the courses.

22. Raising and receipting of e-procurement orders, managing stock requisitions and stock levels

Manyleb y person

Essential

Meini prawf hanfodol

GCSE English & Maths C/Level 4 or above or equivalent qualification
NVQ 3 or equivalent qualification/experience
ECDL or equivalent qualification/experience
Customer Care Experience
Admin experience or demonstrable experience, Usually around 2 years
Good Information and Communication Technology (ICT) skills
Experience of using Microsoft office packages
Good typing skills
Excellent communication skills
Can prioritise workload
Flexible worker and can adapt to change
Team worker
Ability to work across sites

Meini prawf dymunol

Familiar with business use of social media and other marketing techniques
Experience in dealing with confidential information
Experience in minute taking or demonstrable experience, usually around 2 years
Previous NHS/ admin experience

Dear Potential Applicant,

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust

Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.

The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.

In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

The cost of an Enhanced Disclosure will be £42.90 and for a Standard Disclosure £22.90 which includes a small handling fee.

This cost is not applicable for a Volunteer post

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The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

We aim to employ a workforce that reflects the diverse communities we serve.

We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.

We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.

If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. By telephone 01254 732075 or email [email protected] or write to Employment Services, Parkview Offices, Haslingden Road, Blackburn, BB2 3HH