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Detailed job description and main responsibilities

Working with the Trusts car parking and security officers, responsible for the collection of cash from peripheral sources across the Trust including restaurant, pharmacy, car parking, etc. Organise and collect cash from the Trust’s bank to maintain authorised floats.

Count and reconcile cash collections to machine or till readings in accordance with set procedures. Investigate variances and discuss with responsible manager providing detailed explanations of all variances identified. Liaise with Security Plus for the cash collections to be banked.

Monitor patients’ property books to provide and maintain a secure system for the control and handling of patients’ property both on the wards and within the Finance department. Liaise with matrons and visit wards as appropriate where discrepancies arise.

Reconcile and balance patients’ monies. Provide detail of monies held on behalf of patients when requested. Ensure cash available when advised of patients discharge.

Prepare and issue manual cheques in accordance with Trust protocols.

Pay and record salary advances and subsequently reconcile with payroll deductions. Arrange salary and direct debit recalls as requested.

Pay and record immediate payments on the banking system, cashbook and financial ledger system.

Issue receipts for all payments made into the cashiers’ dept. e.g. charitable fund donations, settlement of staff and patient accounts.

Provide information and assistance to the next of kin of deceased patients explaining procedures and documentation required prior to the disbursement of patient’s property.

Reconcile and maintain petty cash float for the Finance Department on a daily basis. Reimburse cash floats held across the Trust in accordance with trust procedures, review claims made from petty cash floats and identify to responsible manager claims that appear to be outside Trust policies. Arrange for a regular audit of floats held outside of the finance dept.

In accordance with the Trusts financial coding system ensure all cash collections, deposits into cashiers e.g. charitable fund donations and payments out are coded accurately before being entered daily into the cash book and balanced to bank paying in slips prior to being banked.

Reconcile the cashbook to bank statements and general ledger system on a weekly basis.

Attend relevant training courses as directed by your manager.

Maintain records in line with NHS retention of records policy and provide a filing system that allows easy access to information.

Provide working papers to support the auditing of cashiering records as required by internal and external audit and ensure all audit recommendations are met.

Work within the confines of a strict timetable to meet the requirements of the monthly board report.

To support a professional and responsive “can do” culture within the team – to ensure that all staff are customer focused and provide a high quality service.

To ensure that the Trust provides an efficient and effective hospital cashiering service for both patients and staff.

Be aware of current NHS VAT legislation.