Job summary
- Main area
- Procurement
- Grade
- ATLAS Level 4
- Contract
- Permanent: Atlas Level 4
- Hours
- Full time
- Flexible working
- Job ref
- 382-ATL14-25
- Employer
- Blackpool Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Blackpool Victoria Hospital
- Town
- Blackpool
- Salary
- £25,054 - £28,766 Per Annum
- Salary period
- Yearly
- Closing
- 09/05/2025 23:59
Employer heading
Procurement Administrator
ATLAS Level 4
Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.
We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.
We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.
Blackpool Teaching Hospitals encourages flexible working in all our roles to support staff in maintaining healthy home-life balance. Working patterns such as: part time working, self-rostering, compressed hours, annualised hours, term time, reverse term time and flexitime working can be explored.
Job overview
Please note that this role is advertised on behalf of Atlas BFW Management Ltd (Atlas), a wholly-owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust and as such, successful applicant(s) will be on Atlas Terms and Conditions. For further information about Atlas, please visit: www.bfwml.co.uk
The post holder is responsible for ensuring the effective and efficient day-to-day administration of the function and in addition providing administrative and project support to the Procurement Officers, the Procurement Manager and Heads of Department across the organisation. The post holder will act as one of the first points of contact for telephone and face-to-face enquiries with suppliers. They will utilise Atamis and other systems for managing procurement activity.
Main duties of the job
We have an exciting opportunity for the role of Procurement Administrator to join our team.
The main duties of the role will include, but is not limited to the following responsibilities:
- Provide administrative support to the Procurement Officers and the Procurement Manager in retrieving contract quotes for all departments of our organisation from all areas of our supplier base.
- To act as the first point of contact for the Procurement Officers and the Procurement Manager in dealing with telephone and face to face enquiries from suppliers and internal customers at all levels of the organisation. Ensuring appropriate action is taken, or the enquiry is redirected to other staff, where appropriate.
- To provide support to the Procurement Officers and the Procurement Manager in delivering projects, ensuring that agreed Atlas BFW Management Ltd project management methodologies and standard processes are implemented and maintained throughout the project lifecycle.
- Organise a range of monthly contract meetings, necessitating co-ordination of internal and external members. This may include booking the venue, notifying participants, collating items for the agenda and issuing the agenda and supporting papers, minute taking, their circulation and chasing any necessary follow-up action.
Working for our organisation
As experts in healthcare facilities and property management, we deliver fully-managed healthcare facilities services and property management solutions to clients throughout Lancashire and South Cumbria.
We are a wholly owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust. This means that we part of the Trust’s group and the wider NHS family, but are a separate Limited Company, with our own business plan, board, management structure and staff.
Any profits that we make are used to help grow our business, provide additional employment, training and development for our staff, whilst helping to support the Trust’s frontline clinical services, and the delivery of safe patient care.
Our healthcare facilities services and property management solutions encompass: Capital Developments, Estates Management, Facilities Management, Medical Engineering and Property Services.
Our teams ensure our clients properties and amenities provide the best environment for their customers, patients, staff and visitors.
Visit: bfwml.co.uk for further information.
Detailed job description and main responsibilities
Whilst not exhaustive, the following duties represent an indication of the key duties and responsibilities expected of the post holder.
· The post holder will be required to use procurement systems to support and manage procurement activities in line with organisational policies and procedures.
· Prepare reports from the relevant Procurement systems to support the monitoring of performance on a weekly or monthly basis as required, together with ad hoc reports
· To support the monitoring of contracts and conduct data input and analysis on all the relevant data aspects within the database where appropriate linked to the guidelines from MHRA, HSE, Care Quality Commission, NHS Litigation Authority and other relevant bodies.
· Collect and collate information from a variety of sources relating to both project progress and any contract review activities.
· Record and prepare minutes of meetings for a variety of meetings, noting decisions and follow up actions required for the subsequent approval.
Person specification
Qualifications
Essential criteria
- GCSE Maths & English Grade C and above.
- NVQ Level 3 - Business Administation.
Desirable criteria
- Degree or equivalent qualification in a relevant discipline.
Experience
Essential criteria
- Good level of written and verbal communication skills.
- Evidence of good time management.
- Good working knowledge of Microsoft Excel, Word and Power-Point.
- Experience in working in a reactive and high- pressure environment
Desirable criteria
- Report writing and collation
- Experience in contract administration and database management
Special Knowledge/Skills
Essential criteria
- Be able to work unsupervised/organise own workload and demonstrate an ability to work under pressure.
- Proven ability to work in a team, be supportive of team members.
- Ability to meet strict deadline and prioritise own workload.
- Excellent keyboard skills
- Good planning and organisational skills.
Personal Qualities
Essential criteria
- • Proven ability to adapt to change, is punctual, reliable and flexible.
- • Proven ability to adapt to new ideas, knowledge and skills.
- • Actively seeks to develop their own knowledge, skills and ability
Desirable criteria
- Professional appearance
Interests and Motivation relevant to the job
Essential criteria
- • Self-motivated with an eagerness to learn and develop
- • Willingness to embrace change and a focus on helping to make a difference
- • Strong orientation to detailed focused work
- • Willingness to cover for other members of staff within the wider team during absences
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jules Ighedosa
- Job title
- Procurement Officer
- Email address
- [email protected]
- Telephone number
- 0300 123 1133
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