Job summary
Employer heading
Ward Clerk
Band 2
Job overview
Are you looking for a job with a meaningful purpose, if so, this is the one for you!
We are looking for an enthusiastic and well-motivated individual to join our Acute Assessment Unit Clerical team.
We offer a full induction, in-house training, and great development opportunities.
This post is worked on a rota basis on a 24/7 period. You will be based at Royal Preston Hospital.
Meet three fantastic members of staff who are all Ward Clerks and find out much more about the role they do: https://www.youtube.com/watch?v=eGPz8ymI8gQ
Main duties of the job
You will possess excellent communication, organisational and administrative skills, attention to detail being a key characteristic.
You will ensure that standards of service are maintained, have a strongly held commitment to high standards of service delivery and be pro-active in the implementation of the ‘Patient Choice’ development process.
You will be responsible for providing an efficient and effective outpatient reception and appointments service, with strict adherence to Trust protocols, being aware of the need for confidentiality and integrity.
You will deal with all aspects of the outpatient appointment function on the Trust’s computerised patient record system (QCPR), actively participate in virtual receptionist process, activating outpatient appointments, updating patient demographics and out-coming clinic attendance. The post-holder will be expected to support the ongoing Outpatient Digitisation process.
You will be multi-skilled following training, have a full understanding and working knowledge of various reception areas and the basic functionality of clinics covered.
Working for our organisation
We are one of the largest and highest performing trusts in the country, providing district general hospital services to 370,000 people in Preston and Chorley, and specialist care to 1.5m people across Lancashire and South Cumbria.
Our strategic objectives are
- To provide outstanding healthcare to our local communities
- To offer a range of high-quality specialist services to patients in Lancashire and South Cumbria
- To drive innovation through world class education, training and research
Our Values
- Caring and compassionate. We treat everyone with dignity and respect, doing everything we can to show we care.
- Recognising individuality. We respect, value and respond to every person’s individual needs.
- Seeking to involve. We will always involve you in making decisions about your care and treatment and are always open and honest.
- Team working. We work together as one team, and involve patients, families, and other services, to provide the best care possible.
- Taking personal responsibility. We each take personal responsibility to give the highest standards of care and deliver a service we can always be proud of.
We were established in 2005 and were the first trust in the country to be awarded ‘teaching hospitals’ status.
Detailed job description and main responsibilities
Demonstrate an approachable, courteous, efficient appointment service to all Health Care Professions, patients, carers and relatives.
Actively contribute towards service development.
Maintain good communication skills when dealing with colleagues, patients, relatives, carers and other health care professions, utilising a variety of communication methods including verbal and electronic.
Constructively managing barriers to effective communication.
Use initiative to resolve conflicts in a mutually agreeable way, escalating to management where necessary.
Rotate within the Outpatient reception teams to ensure that a multi skilled work force is maintained
Maintain confidentiality at all times as required by legislation and Trust Policy.
Provide an efficient and courteous outpatient appointment booking service.
For further details / informal visits contact:
Person specification
Qualifications & Education
Essential criteria
- Administrative skills
- Educated to GCSE level or equivalent experience
Desirable criteria
- Typing Qualification to RSA level 3
Knowledge & Experience
Essential criteria
- Current admin/clerical experience of working with the public in an NHS environment
- Efficient use of Microsoft Office and Outlook
- Aware of concept and application of confidentiality
- Understanding and awareness of Quadramed system
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Laura Porter
- Job title
- Unit Manager
- Email address
- [email protected]
- Telephone number
- 01772 523143
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