Job summary
- Main area
- All Age Continuing Care
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 125-ICB073-24
- Employer
- NHS Lancashire and South Cumbria Integrated Care Board
- Employer type
- NHS
- Site
- Level 3, Christ Church Precinct County Hal
- Town
- Preston
- Salary
- £25,147 - £27,596 Per annum
- Salary period
- Yearly
- Closing
- 12/07/2024 23:59
Employer heading
Contract Support Officer
NHS AfC: Band 4
Job overview
You will support the Contract Management Team across Lancashire and South Cumbria with the management of the contracts on behalf of Lancashire & South Cumbria ICB including supporting contract management and quality issues & activities arising across the service including minute taking, maintaining issues & risk logs, document management and filing, liaising with colleagues on meetings and priority agenda items, booking meetings and diary management. Contributing to an effective delivery strategy for contract management service for the ICB,
Main duties of the job
- Provide administrative support, for all related meetings which will include preparation, collating and distributing of agenda and related documents, minute taking, and ensuring their appropriate distribution
- Arrange and organise meetings/workshops including booking venues, equipment & managing electronic diaries as required
- Receive and progress contract variation requests through the contracts management process with appropriate contract manager lead and maintain records within the contract tracker
- Help to maintain a contract register/ database ensuring accuracy and timeliness.
- Work closely with colleagues to ensure that contractual obligations and risks are monitored and reported
- Ensure maintenance of accurate and efficient filing systems
- Maintain formal documents and records of contractual agreements and communications for audit purposes
- Maintain standard business operational procedures for the ICB contracting service to ensure that business continuity is sustained
- Deal with all telephone, email and general enquires by prioritising and ensuring appropriate messages are relayed, or relevant action is taken
- Ensure deadlines are met to produce information enabling the completion of statutory/NHS returns
- Prioritise workload as appropriate to meet the variation in demands and interruptions on the job holder’s workload
Working for our organisation
Lancashire & South Cumbria ICB is a fully-authorised ICB responsible for the full range of ICB statutory duties and powers. The ICB aim is to improve the health of the people of Lancashire & South Cumbria and reduce health inequalities through strong, clinically-led commissioning of high quality healthcare services.
This is an exciting opportunity to work within a successful, progressive ICB and to make a positive contribution to the lives of people in Lancashire & South Cumbria.
Lancashire & South Cumbria ICB is committed to the personal and professional development of their staff and offers a wide selection of learning and development opportunities. We have the opportunity for agile working Monday-Friday within the hours of 9am-5pm.
Detailed job description and main responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this.
Person specification
Experience
Essential criteria
- Significant administrative/ secretarial experience including initiating and maintaining office systems
- Demonstrable experience in dealing with sensitive and confidential information
Desirable criteria
- Previously worked within a similar position
Qualifications
Essential criteria
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
Desirable criteria
- ECDL Qualification
Skills
Essential criteria
- Knowledge of administrative procedures
- Highly proficient in the use of Microsoft Office – especially Outlook, Word and Excel
- Excellent communication skills (both written and oral)
- Experience of arranging complex meetings. Preparing agendas, collating meeting papers and taking minutes
- Ability to work without supervision and demonstrate initiative prioritising workload to changing and often tight deadlines
- Ability to manage large volumes of work with very fast turnaround
- Information analysis experience
- Ability to cross-site travel, across Lancashire and South Cumbria as required
Desirable criteria
- Basic knowledge of contracts or contracting principles
- Knowledge of NHS policy and reforms/issues
- Understanding of and commitment to equality of opportunity
- Positive and flexible approach to work, ability to identify future issues, suggest solutions and forward plan
- Ensure consistently high attention to detail and quality of work
- Ability to proactively establish and maintain good working relationships with people from a wide range of personal and professional backgrounds
Documents to download
Further details / informal visits contact
- Name
- Caroline Waring
- Job title
- Contract Assistant
- Email address
- [email protected]
- Telephone number
- 01772287769
- Additional information
Additional contact-
Fatema Nakhuda- 01772 287820
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