Job summary
- Main area
- Medical Records Department
- Grade
- NHS AfC: Band 2
- Contract
- Fixed term: 18 months
- Hours
- Part time - 18.25 hours per week (36.5 hours over a 2 week rota - 18.25 hours per week)
- Job ref
- 382-FM28-24
- Employer
- Blackpool Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Blackpool Teaching Hospitals
- Town
- Victoria Hospital, Blackpool.
- Salary
- £22,383 per annum, pro rata
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Medical Records Admissions Clerk
NHS AfC: Band 2
Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.
We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.
We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.
Blackpool Teaching Hospitals encourages flexible working in all our roles to support staff in maintaining healthy home-life balance. Working patterns such as: part time working, self-rostering, compressed hours, annualised hours, term time, reverse term time and flexitime working can be explored.
Job overview
An opportunity has arisen to join the Medical Records Department based at Victoria Hospital.
You will be motivated, enthusiastic, have good communication skills and work well within a team. The maintenance of patient confidentiality and excellent customer care skills are essential to this post.
The hours of work are based over a two week rota and are as follows:
|
|
Week 1 |
Week 2 |
|
Mon |
17:00-22:00 |
18:00-22:00 |
|
Tue |
18:00-22:00 | |
|
Wed |
16:00-22:00 | 14:00-22:00 |
|
Thu |
|
|
| Fri | 13:00-18:00 |
|
|
Sat |
17:00-22:00 |
|
| Sun |
The job role requires you to cover absent colleagues' annual leave and sickness episodes. These can be at extremely short notice.
Main duties of the job
1. Collect and deliver Health Records for a variety of purposes as required from filing locations, wards and departments across the Trust ensuring they are appropriately prepared for the intended purpose including the accurate filing of documentation.
2. Ensure that all Health Record movements and locations are accurately recorded on Trust systems e.g. Patient Administration System (PAS)
3. Add and update patients’ demographic information and attendance details both on Trust systems e.g. PAS and within the Health Record ensuring both the accuracy and completeness of the information recorded.
4. Sort and file referrals received into the department in readiness for filing into the Health Record during preparation stage.
5. Accurately sort and file Health Records using both numeric and alpha orders e.g.
- as part of the clinic preparation process.
- when returning Health Records to the departmental storage areas
Working for our organisation
Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients.
As one of the United Kingdom’s largest coastal resort, Blackpool has plenty to offer its residents – it’s not just a good place to work; it’s a great place to live. In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south.
Detailed job description and main responsibilities
1. Sort and appropriately action post coming into the department.
2. Handle queries and complaints in a timely and sympathetic manner calling upon the advice and assistance of the MRTM/MRM as appropriate.
3. To undertake any other ad-hoc activities as directed by the MRTM/MRM
Personal
1. The post holder will be required to undertake all duties allocated in a timely and satisfactory manner acting as an integral member of their assigned team.
2. Adhere to the Medical Records Procedure Manual and Training Plan correcting in good time any errors discovered to the satisfaction of the MRTM/MRM.
3. All post holders must be involved in and adaptable to future changes in the scope and location of their role, supporting health records processes and being receptive to change as the Trust’s EPR and EDMS solutions develop and mature over time.
Updating patient’s details in their Health Record Folder and on the Trust’s PAS system.
Please ensure you have read the attached full Job Description & Person Specification, before applying for the post and for further information.
Person specification
Qualification Requirements
Essential criteria
- Minimum 3 GCSE’s at Grade C or above.
Desirable criteria
- ECDL
Experience & skills
Essential criteria
- Medical Records Department experience.
Desirable criteria
- NHS (or similar size organization) experience
personal
Essential criteria
- Conscientious
- Organised.
- Must be flexible to cover absence colleagues
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Clare Westwell
- Job title
- Medical Records Manager
- Email address
- [email protected]
- Telephone number
- 01253 955633
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