Swydd wag: Administration Assistant, Lancashire & South Cumbria NHS Foundation Trust, Walton summit

Crynodeb o'r swydd

Prif leoliad: Administration and clerical
Gradd: Band 3
Contract: Parhaol
Oriau: Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd: 351-CS2633-TG

Cyflogwr: Lancashire & South Cumbria NHS Foundation Trust
Math o gyflogwr: NHS
Gwefan: Sceptre Point Sceptre Way,
Tref: Walton summit
Cyflog: £22,816 - £24,336 per annum (subject to availability)
Cyfnod cyflog: Yn flynyddol
Yn cau: 14/07/2024 23:59

Administration Assistant

Band 3

Our Vision is to provide the best mental health, learning disability, autism and community based services for the populations we serve.

As an integrated mental health, learning disability and community Trust, Lancashire and South Cumbria NHS Foundation Trust provides a range of services including:

• Primary and secondary mental health care for children and adults including specialist inpatient child and adolescent mental health provision, perinatal mental health, forensic services including low and medium secure care.
• Specialist community support for children and adults with learning disabilities and autism, including intensive support.
• Community physical health and well-being services for children and adults.

The Trust was first established in 2002 and employs approximately 7,000 staff who provide care from more than 400 sites. The organisation offers opportunities for medics, mental health and general nurses, allied health professionals, psychology, administration and clerical staff, apprentices and volunteers.

Lancashire and South Cumbria NHS Foundation Trust supports flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, home/remote working, and flexi-time.

For more information visit our website via Lancashire & South Cumbria NHS FT.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Provide a range of administration duties to the team/department.
Manage departmental meetings on a regular basis including diary room booking
Ensure data is inputted accurately, timely and proactively
Produce data reports
To respond to queries, dealing with routine matters and passing on more complex queries to the appropriate member of staff
To assist in ensuring work area is kept presentable and well organised

Provide day-to-day support to department where appropriate.
Cover the receipt, allocation and despatch of departmental mail (internal and external) when appropriate
Provide an administrative service to include typing of routine information such as reports, and other correspondence on behalf of the department, ensuring a high standard in accordance with Trust standards
To photocopy, scan, collate and distribute documents as directed
Work collaboratively with the appropriate management, teams and other departments to ensure that all appropriate staff are notified in case of matters of urgency and dealt with in a timely manner
Attend and participate in meetings as appropriate.
Other adhoc duties as requested.

Manyleb y person

Education/Qualifications

Meini prawf hanfodol

NVQ Level 3 education or equivalent experience in an Administrative role

Knowledge

Meini prawf hanfodol

Evidence of competence in Microsoft Office applications including Word and Excel
Demonstrable experience of working effectively in a high performing office environment and undertaking a range of administration duties

Experience

Meini prawf hanfodol

Experience of working in an office environment
Experience of managing conflicting priorities

Skills and Abilities

Meini prawf hanfodol

Good grammar and numeracy skills
Excellent communication both written and verbal

Personal Qualities

Meini prawf hanfodol

Good problem solving skills
Ability to work independently and to strict deadlines

Please note that further communication from Lancashire and South Cumbria NHS Foundation Trust (LSCft) will normally be to the email address given on the application form. You should also ensure that email addresses and telephone numbers are provided for your referees, to enable LSCft to contact them.

Please be aware the use of artificial intelligence (AI) when submitting an application is monitored and if you have used AI to generate an application, you are required to declare this on your application form. AI-generated content may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential when submitting an application form to convey your skills, knowledge, and experiences effectively.
Please ensure that you read the person specification attached below as your application will be measured against this document. Applications from job share partners are welcome and other forms of flexible working will be considered for all posts.

For all posts which require a Disclosure and Barring Service (DBS) check please be aware of the Disclosure and Barring Service Code of Practice, a copy of which is available by logging on to the DBS website. If the post is subject to DBS disclosure, a charge will be made to the successful candidate(s).

You are advised to consider applying for LSCft vacancies as soon as possible as in some instances vacancies are closed as soon as a sufficient number of applications have been received. If you are not invited to interview within three weeks of the closing date then please assume that on this occasion you have been unsuccessful, as it is not possible to contact all unsuccessful candidates.

LSCft is committed to celebrating difference as an asset and we know that recruiting talent from diverse backgrounds helps to create a more flexible, creative and effective workforce. We actively challenge discrimination and welcome applications from people regardless of age, disability (particularly those with experience of accessing or caring for someone who has accessed mental health or learning disability services), ethnicity, gender, religion or belief or sexual orientation. Our goal is for the Trust to be truly representative of the communities we serve so we are particularly keen to receive applications from people in under-represented groups. If there is anything you’d like to discuss in relation to your application then please ask.