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Job summary

Main area
CARDIOLOGY
Grade
Band 2
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
358-6741787-RRC
Employer
University Hospitals of Leicester NHS Trust
Employer type
NHS
Site
GLENFIELD HOSPITAL
Town
LEICESTER
Salary
£23,615 Pro Rata
Salary period
Yearly
Closing
12/12/2024 23:59

Employer heading

University Hospitals of Leicester NHS Trust logo

Cardiology Clinic Co-ordinator

Band 2

We are actively promoting flexible working options, helping you to manage a work / life balance

Job overview

 Clinic Co-ordinator 37.5 hours

Previous applicants need not apply. 

 

Do you have HISS experience?

Do you have good organisational skills?

Do you possess excellent communication skills?

The Cardiology Department at Glenfield Hospital is looking for one whole time equivalent and one part-time coordinator to be part of the clerical team.  This is a  varied and interesting role and you will  be responsible for the flow of patients through the cardiology department.    You will be working with a multi-disciplinary team and so must possess excellent communication skills.   Working to deadlines and accurate keyboard skills are essential qualities that we are looking for.

 If you require any further information please contact Jill Halfpenny on 0116 256 3422 0R Jess Goddard on 0116 2583246.

Main duties of the job

The post holders will be responsible for ensuring the effective day to day administration and co-ordination of clerical procedures concerning out-patient clinics in the Division in line with National Policy and locally agreed guidelines.

Specifically, the post holder will ensure that the departmental systems and Division wide working practices involving the management of outpatients keeps pace with organisational development activities. 

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: 

  • high-quality care for all, 
  • being a great place to work, 
  • partnerships for impact, and 
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud, 
  • we are inclusive, and 
  • we are one team 

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

 

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

 
 

Detailed job description and main responsibilities

• To locate all patient records and prepare them for the clinic in line with Directorate Guidelines ensuring appropriate patient correspondence is present.

• Prepare a pulling list from the HISS system at least 2 weeks in advance and inform the Imaging department of all x-rays that need to be requested.

• Ensure that all other tests and investigations are present in the hospital notes prior to the patient’s appointment.

• Search and request all missing notes in line with Division Guidelines.

• Request any foreign notes well in advance of the patient’s appointment date.

• Liaise with wards and medical secretaries in connection with changes to appointments or reduction of clinics.

• Responsible for queries and enquiries regarding appointments.

•To offer a reception service to the patients on clinic utilising the HISS system to document their arrival and their outcome at the end of their consultation.

•Ensure accurate patient demographic information is sought at the clinic appointment and that both the hospital notes and HISS system are updated accordingly.

•To ensure that HRG sheets are completed with correct procedure codes.

•To deal efficiently diagnostic test request forms.

•To be responsible for the timeliness, accuracy and integrity of the data which is recorded on paper and electronic systems.

•To ensure that case note tracking is complete and accurate.

Person specification

Training & Qualifictions

Essential criteria
  • GCSEs in English and Maths or equivalent, eg NVQ

Commitment to Trust Values and Behaviours

Essential criteria
  • Must be able to demonstrate behaviours consistent with the Trust’s Values and Behaviours

Experience

Essential criteria
  • Previous experience in an administrative role where patient/customer care was a job requirement
  • Keyboard skills
Desirable criteria
  • Awareness of national policy concerning patient care and developments within the Trust.
  • Previous experience of using computerised information systems

Analytical & Judgement Skills

Essential criteria
  • Able to solve problems and take preventative actions, referring to others where appropriate

Planning & Organisational Skills

Essential criteria
  • Sound organisational skills - able to work under pressure and prioritise work.
  • Able to meet deadlines.
  • Able to use own initiative
  • ays attention to detail and consistently produces accurate work.

Equality, Diversity and Inclusion

Essential criteria
  • Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
  • All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others

Communication & Relationship Skills

Essential criteria
  • Effective team worker Flexible Good verbal and written communication skills.
  • Deals with situations with tact and diplomacy.
  • Able to deal with personal information with sensitivity, always respecting privacy and dignity
  • Able to deal with enquiries where there may be barriers to understanding
  • Ensures professional behaviour and integrity at all times.

Skills

Essential criteria
  • Data protection and confidentiality.
  • Adheres to policies and procedures.

Employer certification / accreditation badges

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Jessica Goddard
Job title
Administration Manager
Email address
[email protected]
Telephone number
0116 2583246

If you have problems applying, contact

Address
Paget house, 2 West street
Leicester
Please select region, state or province
LE1 6XP
Telephone
0116 502 7298
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