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Job summary

Main area
Admin and Clerical
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week (x 1 Full Time post (Mon-Fri, 8.30-4.30) x 1 Part Time post (26 Hours per week, Mon-Fri))
Job ref
358-6687184-RRCV
Employer
University Hospitals of Leicester NHS Trust
Employer type
NHS
Site
Glenfield Hospital
Town
Leicester
Salary
£23,615 Per annum and Pro rota (Part Time)
Salary period
Yearly
Closing
12/12/2024 23:59

Employer heading

University Hospitals of Leicester NHS Trust logo

Clerical Support Officer

NHS AfC: Band 2

We are actively promoting flexible working options, helping you to manage a work / life balance

Job overview

CARDIAC INVESTIGATIONS DEPARTMENT

UNIVERSITY HOSPITALS OF LEICESTER NHS TRUST

CLERICAL SUPPORT OFFICER

BAND 2

37.5 Hours per week and 26 Hours per week

We require enthusiastic and motivated people to join our busy areas cross site. You would be the first point of contact for patients and hospital staff at all levels. 

Our department provides a range of non-invasive cardiac investigations within the Trust.

The applicants must be able to liaise with patients, GP's and other health care professionals.

It is essential that you have the ability to remain calm under pressure, have an excellent telephone manner and have experience of working with the general public.

Previous Reception/Clerical experience and working as part of a team is essential. 

Main duties of the job

To support the organisation, department and team in carrying out a range of duties efficiently and providing an excellent administration service.

To provide general office and administration support service including Reception duties, telephone enquiries and appointment bookings within the Adult/Paediatric Cardiac Investigations and Pacemaker Clinic.

Ensure accurate record keeping and updating of information and systems as appropriate within the scope of the position (includes paper and electronic records).

To ensure that confidentiality is maintained at all times.

Working for our organisation

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: 

  • high-quality care for all, 
  • being a great place to work, 
  • partnerships for impact, and 
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

  • we are compassionate,
  • we are proud, 
  • we are inclusive, and 
  • we are one team 

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

Detailed job description and main responsibilities

To provide the correct up to date information to patients, colleagues, other departments within the Trust, external organisations and the general public.

Provide a courteous, professional, helpful and polite reception service in order that the first point of user contact is a positive experience.

Confirm all attendances onto departmental IT  systems, ensuring patient demographics, overseas visitor and private patient status are accurately recorded at each attendance for audit purposes.

 Accurately record the movement of case notes on the computerised tracking system.

Make appointments for all procedures and ensure appropriate paperwork sent out to individual patients.

Liaise effectively in a professional, pleasant and courteous manner with patients, colleagues, other departments within the Trust, external organisations and the general public.

Effectively deal with telephone enquiries/ take messages in a pleasant courteous manner to both external and internal customers following the agreed procedures.

Undertake filing, photocopying and scanning in a timely and accurate way.

To receive, sort and distribute incoming and outgoing post.

To deal with daily routine enquiries, along with non-routine enquiries.

 Support the smooth running and efficiency of the department/work area.

Liaise with team members to follow up queries and issues and resolve problems where appropriate, communicating effectively with customers face to face, in writing, or by telephone.

Provide information and/or advice where appropriate or refer onto other staff members where necessary.

Develop a good working knowledge of the service, to be able to provide up to date information and advice.

Person specification

Education and Qualifications

Essential criteria
  • Maths and English GCSE Grades F-A or 1-9 Functional Skills Level 1 or above

Knowledge and Skills

Essential criteria
  • Evidence of good written skills
  • Good Communication skills verbally
  • Previous Clerical Experience
  • Understanding of Confidentially and Data Protection Act
  • Awareness of Equality and Valuing Diversity Principle

Other Requirments

Essential criteria
  • Flexible Approach to working
  • Reliable
Desirable criteria
  • Enthusiastic for this role
  • Motivated

Employer certification / accreditation badges

Apprenticeships logoCare quality commission - Goodhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesMindful employer.  Being positive about mental health.Disability confident committedHappy to Talk Flexible Working

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Nicky Reeves/Jackie Burns
Job title
Clerical Team Leaders
Email address
[email protected]
Telephone number
0116 250 2942
Additional information

For further information please contact Nicky Reeves or Jackie Burns, Cardiac Investigations Department on 0116 250 2942.

If you have problems applying, contact

Address
Paget house, 2 West street
Leicester
Please select region, state or province
LE1 6XP
Telephone
0116 502 7298
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